Agendas & Minutes


April 28, 2007 - SPECIAL MEETING - “WORKSHOP”

SPECIAL MEETING - “WORKSHOP”
PAHRUMP TOWN BOARD
TOWN ANNEX
270 N. Highway 160
Saturday, April 28, 2007, 9:00 AM

 


Agenda

1.    Call to Order  

2.    Public Comment:  Action may not be taken on matters considered during this period until specifically included on an agenda as an action item - NRS 241.020 (2)(C)(3).

3.    Discussion and decision regarding Fiscal Year 2007/08 tentative Town of Pahrump and Pahrump Swimming Pool District budgets, and matters properly related thereto. Town Board

4.    Discussion and decision regarding strategic planning, and goals & objectives for Town Manager, and matters properly related thereto. Town Board.  

5.    Adjournment

 A quorum of Nye County Board of Commissioners may be present at this meeting.

POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWARE, & CHAMBER OF COMMERCE

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 48 hours prior to the meeting. Assisted listening devices are available at Town Board meetings upon request.

 


 

Addendum
 
1.    Discussion and possible decision of contracts and agreements to which the Town is a party. Town Board

2.    Discussion and decision regarding Town Marketing material. Town Board.  

 A quorum of Nye County Board of Commissioners may be present at this meeting.

POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWARE, & CHAMBER OF COMMERCE

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 48 hours prior to the meeting. Assisted listening devices are available at Town Board meetings upon request. 

 


Minutes


Present                                                                                  Absent
    Laurayne Murray
    John McDonald
    Don Rust
    Nicole Shupp
    Dan Sprouse

Call to Order  

    Chairperson Murray called the meeting to order at 9:00 a.m.

Public Comment:  Action may not be taken on matters considered during this period until specifically included on an agenda as an action item - NRS 241.020 (2)(C)(3).

    None

Discussion and decision regarding Town Marketing material.

    Mr. Balloqui introduced a new brochure designed to be easily updated    and address all markets in an economical manner.  He stated the     brochure would include a demographics disk and a lifestyle disk to which     the Town does not own proprietary rights.  Chairperson Murray stated the     information was designed to be usable for a period of 3 years with the     exception of the demographics disk which would be updated     quarterly.      Member Sprouse questioned the necessity of two disks.  Mr. Balloqui    agreed to research the possibility of combining the information.  Member     McDonald inquired about the possibility of utilizing sponsors to assist with     production costs.  Chairperson Murray stated at a future date this could be     an option.  Mr. Balloqui added the actual cost was in the proposal stage     and reviewed some estimates.  

    Member Rust motioned to continue development of the Town brochure as    presented at a cost not to exceed $33,000. with funding from the     Economic Development Room Tax fund.

    Member McDonald seconded.

    Motion carried 5/0.

Discussion and possible decision of contracts and agreements to which the Town is a party.

    The Town Manager stated staff had prepared a catalog of contracts and    agreements.  Member Rust questioned the date of the Zambelli         Fireworks agreement and the Town Manager assured the Board the     2007 agreement was approved.  Member McDonald noted the U.S.     Metronets contract would be eliminated in the future and questioned the     purpose of the Accurint agreement.  Toni Glines, Office Manager,     Pahrump Valley Fire and Rescue stated the Accurint contract was a     service used for skip tracing prior to collections.  Chairperson Murray     questioned who chose the     language and negotiated all agreements.  The     Town Manager stated this     varied however, standardized language had     been developed when possible and all agreements were copied to the     Town Attorney for review and comment.  He added the contract language    was often specific to the service being provided.  

    Member McDonald stated all agreements should be reviewed by legal    staff.  He added when the Town Attorney agreement was renewed a     provision should be added outlining the requirement for review and     acknowledgement of all Town contracts and additionally each page of the     attorney contract should be initialed by the attorney.  Chairperson Murray     questioned the contracts that have no expiration date.     Member McDonald     stated the Giampoli agreements should be shopped and placed for bid to     establish a fair price.  He added proposals should be solicited for all     agreements with the exception of the Town Attorney and CPA.      Chairperson Murray noted the Forestry Work Project Service agreement     had no expiration date and inquired about their performance.  The Town     Manager stated this agreement was on an as needed basis.  

    Chairperson Murray questioned the Sprint/Nextel contract renewal date    and stated the agreement included a $200.00 cancellation fee and may     not be the most reasonable.  Ms. Glines stated     the contract renewed     annually and addressed the specific requirement of a walkie-talkie service     for the Fire Department.  The Finance Director added the Town may utilize     more than one carrier due to specific needs while still taking     advantage of     government pricing from all carriers.  Member Rust recommended     investigating alternate providers.  

    Chairperson Murray noted several issues with the transport service    agreement including language, billing, and collection responsibility.      Member McDonald clarified in a normal ambulance run the patient should     be responsible but, in a hospital transfer the hospital should be     responsible.  Ms. Glines stated the hospital was discharging the patient     which required the Town to bill the patients insurance.  She clarified the     contract was developed for another purpose as specified in the     agreement.  Chairperson Murray stated she agreed the “testing” purpose     was clearly outlined in the contract but, assumed the hospital was     responsible for the billing in other type transport services.  Member     Sprouse commented that this practice was unique to Pahrump.      Chairperson Murray stated she would like to see the agreement include     language that addressed the hospitals responsibility of payment.  Chief     Lewis stated this contract had opportunity for improvement but, transport     rates presented an obstacle. The Chief also noted the Nathan Adelson     agreement had room for improvement and would be negotiated in 2007.  

    Member Sprouse suggested a renegotiation could present a risk of the    hospital taking their business to a private entity.  The Town Manager     stated the agreement with Desert View existed because Mr. Rencher     wanted to do business with the Town of Pahrump and recommended     against renegotiation of the agreement.  He recommended allowing     discussion between the two parties.

Member Rust motioned for the Town Attorney to review the Desert View Hospital contract and authorized the Town Manager and Fire chief to enter into a discussion regarding mutual benefits with Desert View Hospital personnel.

    Member McDonald seconded.

    Motion carried 5/0.

    Chairperson Murray adjourned the meeting for a break at 10:51 a.m. and    resumed the meeting at 11:07 a.m.

    Member Sprouse noted all department heads had contracts except Matt    Luis and Chief Lewis.  The Town Manager stated he would provide     proposals for both positions.  Chairperson Murray stated her     dissatisfaction with never ending agreements, specifically the Town     Manager and Finance Director’s employment agreement.  

    Member Rust motioned to establish employment agreements for the    Buildings and Grounds Manager and Fire Chief to be consistent with other     department head employment contracts, due no later than October 1,     2007.

    Member McDonald seconded.

    Motion carried 5/0.
    
Discussion and decision regarding Fiscal Year 2007/08 tentative Town of Pahrump and Pahrump Swimming Pool District budgets, and matters properly related thereto.

    The Finance Director introduced the revised budget.  Member McDonald    questioned the wage and salary projections.  The Finance Director stated two     sets of numbers existed due to the changes directed by the Board.      Chairperson     Murray stated the information the motion was based on was not valid.  Member     McDonald stated had we accepted the Beller report the figures would have     increased greatly.  Member McDonald presented additional back up material.

    Member Sprouse motioned to accept additional back up material.

    Member Shupp seconded.  (No vote was conducted)

    The Finance Director reviewed the salary increases for Buildings and Grounds    and Administration and directed the Board to General Fund Administration at tab     number 3 showing a $33,000. increase.  Buildings and Grounds figures     decreased $40,000.  Chairperson Murray questioned the impact of the salary and     wages increase.  The Finance Director stated the figures decreased $26,000.     from the previous model.   

    The Finance Director reviewed the revised ambulance fund.  Member Sprouse    inquired if we have a contingency fund to revive the ambulance fund if needed.      Member McDonald stated the ending balance in cash and short term investments     January 31 according to the County Treasurer, was $980,245.64 and this would     make up any expenditure deficit.  The Finance Director stated this statement     was theoretically correct however, in the past money has been transferred to the     Ambulance Fund from the General Fund.  The Fire Chief stated the additional     staff was wanted but, the risk remained in revenue to afford the staff.  The Town     Manager stated the Administrative and Buildings and Grounds salary and wage     increase was not the answer to addressing the issues at the Fire Department.      He agreed the Fire Department staff needed to be doubled and an answer must     be found to address the risk to the employees and Town.  The Finance Director     referenced the General Fund Five Year Projection to show the impact of the     Town Boards direction and the potential of an unfunded liability.  The Finance     Director agreed to complete a financial projection with the addition of 2, 4,     and 5     full time, fire     department employees.  

    Chairperson Murray adjourned the meeting for a break and 12:40 p.m. and    resumed the meeting at 1:55 p.m.

    The Finance Director reviewed the Economic Development, Swimming Pool, and    Business License accounts.  He noted the cashiers had been left out of the     swimming pool account and added them at a figure of $8,000.  He added the    Business License Fund included 3 full time employees.  The Finance Director     reviewed the General Fund Capital Fund and stated he reduced the projected     expenditure levels to match the actual money in the account.  He added the     General Fund Summary indicated the fund balances which would support the     additional fire fighters and stated he would provide the projections for the     additional employees.  He reviewed the requests for changes from the original     budget meeting.  

    Chairperson Murray concluded the discussion of the Fiscal Year 2007/08    Tentative Budget.  She stated the budget status remained tentative and if any     Board     member was not satisfied with a previous motion the motion could be     changed.  The Finance Director stated he would send the budget revisions     electronically.    

Discussion and decision regarding strategic planning, and goals & objectives for Town Manager, and matters properly related thereto.

    Chairperson Murray stated the three previous goals were to establish a plan to    incorporate, establish an official procedure to streamline and attract new     business, and quality public health and safety including increased staff for     PVFRS.  Member McDonald stated his concern was regarding the goals and     objectives for the Town Manager and inquired about the status of set standards     for permission of annual leave, desk manuals, cross training, and salary     schedules.  He added his concern was the status of the fundamental     management of the office.  Member McDonald stated an established salary     schedule with step increase in pay was required by law according to the 2004     personnel manual.  The Town Manager stated the job descriptions were     identified with the critical elements of the job and pay range.  

    Member Sprouse asked the Town Manager if the current system was working.     The Town Manager stated the system was working with job descriptions with pay     ranges, objective annual evaluations, merit increases, and COLA increases.      Member McDonald read section 4.1 of the employee personnel manual and     recommended establishing a pay schedule.  The Finance Director stated the     manual or the system must be changed.   Matt Luis spoke against the step and     grade system.  Chairperson Murray stated the job title should include a pay     range, annual evaluation, defined merit increase, and COLA increase.  Member     McDonald stated a regular compensation plan needed to be established or     section 4.10., 4.11., and 4.12. must be deleted from the personnel manual.      Member McDonald     read section 4.10.1.

    Member Shupp motioned for Human Resources to delete section 4.10., 4.11.,    and 4.12. from the personnel manual.   

     Member Rust seconded.

    Motion carried 4/1 (Member McDonald opposed).

    Member McDonald stated additional issues to be addressed were internal    controls per Dan McArthur.  He added he observed an internal control problem in     the accounts payable procedure when the approved vouchers were returned to     the same accounts payable person.  Member McDonald stated he was not     commenting about the accounts payable person but, about the procedure.  The     Finance Director stated the check system was with Nye County when the     vouchers were received however, documents could be returned to an alternate     employee for copy and distribution.

    Chairperson Murray stated the prior meeting about goals and objectives ended    with a request to respond to the Town Manager with recommended objectives.     The Town Manager stated     he had received none.  Chairperson Murray     requested the Board respond to Member Rust, providing the Town Manager     objectives, on or before May 15, 2007.   

Adjournment

    Chairperson Murray adjourned the meeting at 3:35 p.m.

Respectfully submitted,





    Don Rust
    Town Clerk    

CC:    Town Board
        Nye County Treasurer
        Nye County Commissioners
        Nye County Planning
        Nye County Clerk
        Dan McArthur

/al
 

 


Backup

There is no backup posted for this meeting.