Agendas & Minutes


April 28, 2009

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
150 NORTH HIGHWAY 160
TUESDAY – 7:00 P.M.
April 28, 2009

 


Agenda


1.    Call to Order and Pledge of Allegiance.

2.    Discussion and possible decision regarding moving the order of or deleting an agenda item(s). (Action)

3.    Advisory Board Reports, from Advisory Board Chairpersons and/or Town Board Liaisons on the status of Advisory Boards. (Non-Action)

4.    Town Manager Report. (Non-Action)

5.    Town Board Member’s Comments. (Non-Action)

6.    Discussion and possible decision regarding request from the Elks Lodge for Proclamation designating the First week in May as Youth Appreciation Week.  (Action)

7.    Presentation to the Pahrump Town Board from Pahrump area foreign exchange students.  (Non          Action)

8.    Discussion and possible decision regarding recommendation of a new theme or phrase for the Town of Pahrump. (Action)

9.    Discussion of and possible decision of the purchase of Financial Software for the PVFRS not to exceed $5,000 and to enact the bad debt write off policy pursuant to  Mr. Dan McArthur’s management comments.  (Action)

10.    Discussion and possible decision of adopting Robert’s Rules of Order Newly Revised Edition as the Town Board’s Official Guidance Document and All Matters Related Thereto.  (Action)

11.    Discussion and possible decision regarding request that the Town Board approve to provide matching funds not to exceed $19,500 or 50% of the cost of a proposed Incorporation Feasibility Study with funds coming from Economic Development Room Tax Fund. (Action)

12.    Discussion and possible decision regarding audit of funds of all agencies who receive funds from the Town of Pahrump.  (Action)

13.    Discussion and possible decision regarding Pahrump Tourism Advisory Board Tourism Strategic Plan: review and vote for acceptance. (Action)

14.    Consent agenda items:

a.    Action – approval of Town vouchers
b.    Action – approval of Town Board preliminary budget hearing meeting minutes of April 8, 2009
c.    Action – approval of Town Board meeting minutes of April 14, 2009
d.    Action – approval regarding grant request for the Pahrump Arts council for $1,200 for the Art & Sol from state room tax.  
e.    Action – approval regarding grant request for the Pahrump Valley Chamber of Commerce for $1,200 for the Certified Folder Display which is a required match from NCOT.
f.    Action – approval regarding grant request to United Way for $3,200 for Cinco de Mayo.  
g.    Action – approval of grant request to Nick Moore for $5,000 for Treadzfest.

15.    Future Meetings/Workshops: Date, Time and Location. (Non-Action)

16.    Public Comment. Action may not be taken on matters considered during this period until specifically included on an agenda as an action item – NRS241.020 (2)(C)(3).

17.    Discussion and decision regarding closed session pursuant to NRS 241.015 to confer with the Town Attorney on pending past lawsuit. (Action)

18.    Closed Session.

19.    Discussion and decision regarding items discussed in closed session. (Action)

20.    Adjournment.

A quorum of Advisory Board  members may be present at any Town Board meeting but they will not take any formal action.

Any member of the public who wishes to speak during public comment or on an agenda item, at the appropriate time, will be limited to three (03) minutes.

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town board meetings upon request.

This notice and agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:
PAHRUMP TOWN OFFICE
COMMUNITY CENTER
TOWN ANNEX
COUNTY COMPLEX
FLOYD’S ACE HARDWARE
CHAMBER OF COMMERCE
 




             AGENDA ADDENDUM

Discussion and possible decision to resubmit and revise and reconsider Pahrump Town Ordinance #43 (PTO #43).  (Action)

A quorum of Advisory Board  members may be present at any Town Board meeting but they will not take any formal action.

Any member of the public who wishes to speak during public comment or on an agenda item, at the appropriate time, will be limited to three (03) minutes.

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town board meetings upon request.

This notice and agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:
PAHRUMP TOWN OFFICE
COMMUNITY CENTER
TOWN ANNEX
COUNTY COMPLEX
FLOYD’S ACE HARDWARE
CHAMBER OF COMMERCE
 

 


Minutes


PRESENT:                    
Town Board:
Nicole Shupp    
Bill Dolan
Vicky Parker
Frank Maurizio
ABSENT:
    Town Board:
Mike Darby

Staff:
Lance Maiss, Attorney             
Bill Kohbarger, Town Manager
Michael Sullivan, Finance Director

1.    Call to Order and Pledge of Allegiance.
Chairman Nicole Shupp called the meeting to order and led in the pledge of allegiance.

2.    Discussion and possible decision regarding moving the order of or deleting an agenda item(s). (Action)
Bill Dolan motioned to pull the addendum and Item #14 d-f to discuss individually in open session.  

Motioned died for lack of second.

3.    Advisory Board Reports, from Advisory Board Chairpersons and/or Town Board Liaisons on the status of Advisory Boards. (Non-Action)
Bill Dolan noted that quarterly reports are to be made in person by the Chairman before the Town Board, not submitted by letter or email.

Frank Maurizio noted that he has the quarterly report of the Incorporation Advisory Board available for review.

Bill Kohbarger said he would send an email to the Chairmen and advise they must submit in person, their quarterly reports to the Town Board if directed.  There was a consensus of the Board that the email be sent.



4.    Town Manager Report. (Non-Action)
In addition to the written report in the backup, Mr. Kohbarger added information on the TV Tower replacement. He gave information regarding the Town payables which are not paid until approved by the Town Board.  Mr. Kohbarger noted that the department heads will be taking a look at the budget and will be recommending cuts and outside agencies being used.  The Town Board will receive the recommendations and it will be placed on an agenda for approval.  Utilities, Inc. has sent an invitation for customer update meetings on May 14th.  Mr. Kohbarger thanked the County Road Department for their work on the right of way process for the airport.  He also announced that the settlement agreement was signed with Mr. Clean on April 22.  After receipt by the judge there will be dismissals filed.  Meetings have been scheduled regarding Goals and Objectives #4, communication package.  Bill Kohbarger announced the creation of a monthly newsletter and explained the contents.

5.    Town Board Member’s Comments. (Non-Action)
Nicole Shupp announced the absence of Mr. Darby was due to family illness.
Vicky Parker made announcements concerning a presentation on 4/29 regarding Last Chance Park;   the 5/3 Cinco de Mayo celebration at Petrack Park; the Pahrump Arts Council Art and Sol, May 8-10; and the Census 2010 Complete Count Committee meeting on May 11.
Bill Dolan presented a $200 for the Earth Day event to the Town for handouts for the kids.
Mr. Dolan commented on the Swine Flu epidemic and asked that the Town put together a Task Force to address this issue consisting of the Town, Hospital, PVFRS, Nye County Sheriff’s Office, and the Nye County Health Officer.

6.    Discussion and possible decision regarding request from the Elks Lodge for Proclamation designating the First week in May as Youth Appreciation Week.  (Action)
The proclamation was read by Mrs. Parker.

Vicky Parker motioned to accept the proclamation from the Elks Lodge proclaiming the first week in May as Youth Appreciation Week.  Bill Dolan seconded the motion.

Vote passed 4 – 0.

7.    Presentation to the Pahrump Town Board from Pahrump area foreign exchange students.  (Non          Action)
Lisa Holleman, area coordinators for Nye County exchange students spoke on behalf of 17 exchange students hosted within the Pahrump community.  A Certificate of Appreciation was presented to the Town Board.  

8.    Discussion and possible decision regarding recommendation of a new theme or phrase for the Town of Pahrump. (Action)
Andre “Butch” Harper explained the reason for his recommendation of “Pahrump, A Town With A Big Heart” as a theme for Pahrump.  Mr. Harper noted that his collage is comprised of patches from many organizations, cities, towns, etc. donated to him for displays at children’s hospitals around the United States.  Melanie White and Rikki Lamboy helped with the presentation.  

Vicky Parker motioned to accept 83 signs to be displayed at the Town Office and bring back in two weeks.  Bill Dolan seconded the motion.

Mr. Dolan asked staff that the town people come to the Town Office and vote for the most appropriate bringing back the top ten

The motion and second were amended to reflect the voting and bringing back the top 10 to display at the next Town Board meeting.  

Vote passed 4 – 0.

9.    Discussion of and possible decision of the purchase of Financial Software for the PVFRS not to exceed $5,000 and to enact the bad debt write off policy pursuant to  Mr. Dan McArthur’s management comments.  (Action)
Bill Kohbarger explained that this was a recommendation from the Auditor’s management comments and asked permission to purchase the software, not to exceed $5,000, and to enact the bad debt write off policy as recommended.

Nicole Shupp asked if there is any proof the software works.  Michael Sullivan responded it is worth the expense and depends on what modules of the software are purchased.  This is an attempt to establish internal controls.  Mr. Sullivan noted that this is a necessary expense for the purpose of internal control.  

Vicky Parker motioned to purchase financial software for the Fire Department, not to exceed $5,000, and to enact the bad debt policy pursuant to Mr. Dan McArthur’s management comment.  Frank Maurizio seconded the motion.

Judith Holmgren asked what software would be purchased.  Mr. Sullivan replied Suitewater’s most current version.  This is medical software for ambulance services.

Vote passed 4 – 0.

10.    Discussion and possible decision of adopting Robert’s Rules of Order Newly Revised Edition as the Town Board’s Official Guidance Document and All Matters Related Thereto.  (Action)
Mr. Kohbarger requested this item be placed on the agenda due to questions by Board members regarding the use of Robert’s Rules of Order, and to his knowledge, had never officially been adopted by previous Town Boards.  He asked that the adoption be made official as Robert’s Rules are universally accepted.

Bill Dolan motioned to adopt Robert’s Rules of Order Newly Revised Editions as the Town Board’s official guidance Document.  Vicky Parker seconded the motion.

Charlie Anzalone suggested that the Board would need an official parliamentarian.  Attorney Lance Meiss noted it would be the duty of the Town’s council that the rules are followed.

Vote passed 4 – 0.

11.    Discussion and possible decision regarding request that the Town Board approve to provide matching funds not to exceed $19,500 or 50% of the cost of a proposed Incorporation Feasibility Study with funds coming from Economic Development Room Tax Fund. (Action)
Bill Kohbarger explained that information regarding this item can be found in the Incorporation Advisory Board Quarterly Report.

Bill Dolan stated for the record that the University of Reno study was recommended by the Nye County Commissioner and directed Town staff to move forward.

Bill Dolan motioned to approve matching funds, not to exceed $19,500 or 50% of the cost of the proposed Incorporation Feasibility Study with funds coming out of the Economic Development Room Tax Fund.  Vicky Parker seconded the motion.

There was public comment from Bill Garlough, Harold Boggess, Donald Cox, Tim Lockinger, Judith Holmgren, Dave Stevens, Darce Wilson, Paula Elefante, Donna Cox, Jeff Bobeck, Bob Irving, and Charlie Anzalone.

Vote passed 3 – 0 – 1.  Frank Maurizio abstained as Liaison to the Incorporation Advisory Board.

12.    Discussion and possible decision regarding audit of funds of all agencies who receive funds from the Town of Pahrump.  (Action)
Bill Dolan explained his reason for this item is lack of accountability for the Tourism money that goes out.  Mr. Dolan stated that there should be a yearly audit submitted by the entities as to what is being done with the money they receive and reviewed by Michael Sullivan.  Mr. Dolan stated his expectations.  

Vicky Parker noted that an official audit can be expensive for smaller organizations and suggested a minimum of $10,000 to the recipient be a number for an audit.  Bill Dolan replied that entities have an audit each year which should include these figures.  Frank Maurizio agreed with Mrs. Parker.  Mr. Kohbarger commented regarding this item and has had discussion with Mr. Maurizio and suggested an alternative plan.  Bill Kohbarger said the Town needs to be very stringent, correct, transparent, and open and treat everyone the same.

Bill Dolan agreed that we need to make everyone accountable.  

Bill Dolan motioned that any agency that receives funds from the Town be required to supply an audit to the Town, if they can supply the Town the information that they have a fiscal year of, after the end of their fiscal year closes, they supply an audit to the Town, otherwise January 31st of every year.  And they need to show us where they are spending this money within the next 60 days.  

Motion died for lack of a second.

Vicky Parker motioned for an audit for agencies that receive in excess of $10,000 a year from the Town, an annual audit.  Frank Maurizio seconded the motion.

The attorney suggested that any entity receiving less than $10,000 can present in written form.  

Vicky Parker amended the motion to include agencies that receive less than $10,000 will not be required to do an official audit but must provide written accounting to the Town of the sources and uses of their funds.  Frank Maurizio seconded the amendment.

Public comment heard from Paula Glidden, Paula Elefante, Tim Lockinger, Al Balloqui, Janet Errett, Rodney Comacho, Donald Cox, Linn Jones, Dave Stevens, and Karen Spaulding.

There was discussion with some of the public comments.

Bill Kohbarger noted that it will be for any entities receiving money from the Town, not only from Tourism.  Mr. Kohbarger explained that the Town can go forward with this item, and bring back resolution to spell it out for organizations that receive funds.

Vicky Parker withdrew her motion and Frank Maurizio with drew his second.

Vicky Parker motioned that this be sent to the Town Attorney and brought back in the form of a Resolution.  Frank Maurizio seconded the motion.

Vote passed 4 – 0.

13.    Discussion and possible decision regarding Pahrump Tourism Advisory Board Tourism Strategic Plan: review and vote for acceptance. (Action)
Paula Glidden introduced Tim Lockinger for a presentation of the Pahrump Tourism Advisory Board Strategic Plan.

Mr. Lockinger restated for the Town Board the purpose of the advisory board was to increase the number of international and domestic tourists, and be accountable to the Town Board regarding Room Tax Funds.  There are three appendices in the plan; Town branding, marketing and convention marketing.  These are not being voted on at this meeting.  If approved the advisory board will begin working on a real branding plan and will be brought back before the Town Board before anything is completed and the same would be true for the marketing plan.   

Bill Dolan commented on the branding problem and how it will affect a lawsuit.  Mr. Kohbarger replied that we can continue to move forward as no paperwork has been filed concerning a lawsuit.

Bill Kohbarger asked if by approving the Strategic Plan, is it also approving all the recommendations and the objectives in it, or are they asking for the Plan to be approved.  Mr. Lockinger replied that the Plan includes 11 specific objectives and would be asking for approval of those objectives as well.  Three of the objectives, with approval will authorize the advisory board to go forward on the branding but does not allow them to implement the branding plan until approved by the Town Board.  Creating the website, changing the name would be done with approval at this meeting.  The name would become the Pahrump Tourism and Convention Council as stated in the plan amendments.  Mr. Kohbarger confirmed with the Board what they would be approving.  Bill Dolan asked the attorney if the Board has authority to change the name of the advisory board.  Mr. Maiss replied they did.  Bill Kohbarger noted that the changed by-laws would be brought back for approval along with a resolution to change the name.  

Vicky Parker motioned to accept the Pahrump Tourism Advisory Board Tourism Strategic Plan and approve the 11 objectives.  Frank Maurizio seconded the motion.

Public comments were heard from Paula Elefante, Janet Errett, Charlie Gronda, Judith Holmgren, Rodney Comacho, Karen Jackson and Dave Stevens.

Bill Dolan asked if there would be open public forums to get input from the community.  Tim Lockinger said yes and the public is welcome to the Advisory Board meetings and are open to new suggestions and ideas.

Vote passed 4 – 0.

14.    Consent agenda items:

a.    Action – approval of Town vouchers
b.    Action – approval of Town Board preliminary budget hearing meeting minutes of April 8, 2009
c.    Action – approval of Town Board meeting minutes of April 14, 2009
d.    Action – approval regarding grant request for the Pahrump Arts council for $1,200 for the Art & Sol from state room tax.  
e.    Action – approval regarding grant request for the Pahrump Valley Chamber of Commerce for $1,200 for the Certified Folder Display which is a required match from NCOT.
f.    Action – approval regarding grant request to United Way for $3,200 for Cinco de Mayo.  
g.    Action – approval of grant request to Nick Moore for $5,000 for Treadzfest.

Vicky Parker motion to accept consent agenda items a – g.  Frank Maurizio seconded the motion.

Vote passed 3 – 1.  Bill Dolan voted nay.

15.    Future Meetings/Workshops: Date, Time and Location. (Non-Action)
Bill Dolan announced a meeting on May 14-15 with the Nevada League of Cities and Mayors meeting in Carson City.  Mr. Dolan and Mr. Kohbarger will be attending.
Bill Kohbarger reminded the Board of the Final Budget Hearing on May 21st.

16.    Public Comment.
Vaughn Thomas commented on the Safe Driver’s Alert Project and its success in the community.
Tom Waters thanked the community for its support of the prostate cancer support group.
Donna Cox directed a personal question to Bill Dolan.
Hector Velarde commented on the addendum item.

17.    Discussion and decision regarding closed session pursuant to NRS 241.015 to confer with the Town Attorney on pending past lawsuit. (Action)
Bill Dolan motioned to adjourn to closed session.  Vicky Parker seconded the motion.

Vote passed 4 – 0.

18.    Closed Session.

19.    Discussion and decision regarding items discussed in closed session. (Action) and Addendum item: Discussion and possible decision to resubmit and revise and reconsider Pahrump Town Ordinance #43 (PTO #43).  (Action)
Vicky Parker complimented Robin Lloyd for her input of time in this ordinance.  Many of her comments were used other than those objected to by the attorneys.

Bill Kohbarger reminded all that it will cost the Town approximately $5,000 to implement the changes to the ordinance.  

Vicky Parker motioned to send the redline addition of Ordinance #43 to the attorney for revision and be republished.  Frank Maurizio seconded the motion.

Public comments were heard from Robin Lloyd, Norma Jean Opatik, Hector Velarde, Harold Boggass, Dave Stevens, Art Jones, Bruce Culley, Donna Cox, Patti Patterson and Linn Jones.

Vote passed 4 – 0.

20.    Adjournment.
Meeting adjourned at approximately 10:15 p.m.


Respectfully submitted,


Vicky Parker, Clerk
Pahrump Town Board




/cw

 


Backup

Download Files

Type Title
PDF Backup Agenda April 28, 2009 7MB
PDF Town Manager Report 2MB
PDF Aenda Addendum 421KB