Agendas & Minutes


April 7, 8, 9, 2010

SPECIAL TOWN BOARD PRELIMINARY BUDGET HEARING MEETING
PAHRUMP TOWN ANNEX
270 NORTH HIGHWAY 160
WEDNESDAY – April 7, 2010
THURSDAY – April 8, 2010
FRIDAY – April 9, 2010
6:00 P.M.

 


Agenda


1.    Call to order

2.    Discussion, and possible decision regarding fiscal year 2010-2011 preliminary Town of     Pahrump and Pahrump Swimming Pool District budget.   (Action)

3.    Discussion and possible decision regarding approval of Resolution 2010-05 approving preliminary 2010-11 fiscal year budgets for Town of Pahrump and Pahrump Swimming Pool District.  (Action)

4.    Public Comment. Action may not be taken on matters considered during this period until specifically included on an agenda as an action item – NRS241.020 (2)(c)(3). (Non-Action)

5.    Adjournment.

    Meetings are scheduled for three days, but may be concluded following the first or second meeting.  If so, additionally scheduled meetings may be canceled upon completion of presentation and noticed at all posting locations.

A quorum of Advisory Board members may be present at any Town Board meeting but they will not take any formal action.

Any member of the public who wishes to speak during public comment or on an agenda item, at the appropriate time, will be limited to three (03) minutes.

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town board meetings upon request.

This notice and agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:

PAHRUMP TOWN OFFICE, TOWN ANNEX, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWAR, CHAMBER OF COMMERCE
 

 


Minutes


PRESENT:
    Town Board:
        Vicky Parker
        Mike Darby
        Frank Maurizio
        Nicole Shupp (via phone)
        Bill Dolan (via phone)
    Staff:    
        Bill Kohbarger
        Michael Sullivan
        Chief Scott Lewis
        Matt Lewis
        Carla Yoder

1.    Call to order
Vicky Parker called the meeting to order and led in the pledge of allegiance.  Mrs. Parker announced that Mr. Dolan and Mrs. Shupp would be joining via phone conferencing.

2.    Discussion, and possible decision regarding fiscal year 2010-2011 preliminary Town of Pahrump and Pahrump Swimming Pool District budget.   (Action)
Michael Sullivan went through the tentative budget general fund, special revenue funds, capital funds and enterprise (ambulance) fund.  Mr. Sullivan explained dollar amounts are being appropriated and does not mean all the money will be spent.  These are categories necessary to be reported to the State.  Mr. Sullivan is looking for suggestions on ways to reduce costs in the budget as revenues are mostly state controlled.

Mr. Sullivan explained the Administration budget.  

Bill Dolan asked that (pg.6 line 15) Travel has $5,000 for the Town and the Fire Department (pg. 11) has travel at $10,000.  Mr. Dolan asked that the Admin. Travel should be increased due to the upcoming legislative session which may be traveling to Carson City. Mr. Dolan asked that the Fire Department Travel be decreased to $5,000.  
    
Mr. Sullivan noted that we have tried to reduce expenditures to save money as it is getting harder and harder.  The staff is changing their methods to accommodate a tightening budget.  The ending fund balance is a savings account which would have to be appropriated at a later time by the Board.

Bill Dolan asked if POOL/PACT will give a presentation as to why rates are increased as they have in the past.  Mr. Kohbarger replied they would.

Michael Sullivan explained the break out of Legal Services and noted that if they are not needed they will not be spent.  Bill Kohbarger noted that Carla Yoder has saved the Town money with her knowledge of computer troubleshooting.

Bill Dolan asked about estimated figure of what was spent in legal services above and beyond what was contracted for the year.  Bill Kohbarger said he could get the figures and send them out to the Board via email.

Tom Waters asked if the Town has saved money since changing legal services.  Bill Kohbarger replied that we probably have, but would have to look into it.

Mr. Darby asked about the cost of the incorporation issue since the last time it was a ballot question.  No dollar amount has been provided.  Mike Darby asked what it has cost the Town in legal fees and employee investment to bring suit against Mr. Maurizio on ethics charges.  Bill Kohbarger said research is being done on the incorporation issue.

Michael Sullivan continued explaining the Building and Grounds Funds and activities that need to spend money for.

Vicky Parker suggested that a shade cover at Petrack Park can be delayed if we are watching the capital outlay.  Nicole Shupp suggested looking at the Honeysuckle shade also.  Bill Dolan asked if the shade covers are just for the playground equipment and suggested that if we remove one, we should remove both.

Mr. Sullivan moved on to explaining the Fire Department General Fund.  Scott Lewis explained about the Travel expense.

Mr. Kohbarger said he would break out the travel expense and send out the information via email.

Bill Dolan commented on uniform cleaning and stated it should be changed to turnout gear cleaning.  Mr. Kohbarger said that the change will be made.  Mr. Dolan asked that line 17 should require that for initial uniforms and if there is damage on an incident, department personnel should be required to turn the old in for replacement. Mr. Kohbarger explained that the allocation is part of the collective bargaining agreement and cannot be changed until renegotiated.

Frank Maurizio requested that overtime be a separate item.  Mr. Sullivan noted that the overtime accumulation was sent to everyone.  When redone for the final he will place that item in the budget.

There was discussion regarding overtime abuse, coverage problems, and volunteers.  Bill Kohbarger noted that staff will address these issues and send out an email.

Bill Dolan suggested that professional services that the Town go out for RFP to bring down cost if hired locally.

Mr. Sullivan continued with the Arena and Television funds.   There was discussion concerning having the television transmitters.  Explanation of the Transfer and Debt Services was explained.

Special Revenue funds were discussed.  They include Business License, Pool, Tourism Room Tax, State Tourism Room Tax, Parks Room Tax, Economic Development Room Tax, Arena Room Tax, Fairgrounds Room Tax, Cemetery, Cemetery Perpetual, Road Tax, Airport Grant, Fall Festival, Fire Impact Fee, and Parks Impact Fee.

Regarding the Business License, Vicky Parker recommended that revenues be raised or eliminate the business license.  Mr. Kohbarger noted that there will be an item on the April 13, agenda regarding the business.  Bill Kohbarger asked that Mr. Sullivan check if there is an increase, must it be approved through the Department of Taxation.  Vicky Parker asked that the fees be kept separate from the ordinance in Resolution form. Mr. Dolan stated he supports online filing being permitted, and would like to see fees increased and stronger enforcement.

The rest of the special revenues were discussed with comments made.

Mr. Sullivan explained the summary of the capital project funds which include the various Capital Project Funds; General, Special Ad Valorem, Arena, TV, and Vehicles.

A summary of the Ambulance Fund was reviewed.  There was discussion regarding privatization, salaries/benefits, billable supplies, uniforms, and future negotiations.  Bill Dolan asked that dates be set for future contract negotiations. Frank Maurizio requested that a private ambulance service be looked into.

Michael Sullivan noted that it is required by law that the Town submit a tentative budget to the State.  Changes will be made by May 20th, the scheduled meeting to adopt the final budget which must be to the State by June 1st.  Suggestions to changing the budget should be made beginning tomorrow.  A union negotiation meeting is scheduled on April 13.

It was determined that no meeting will be necessary on April 8 or 9.

3.    Discussion and possible decision regarding approval of Resolution 2010-05 approving preliminary 2010-11 fiscal year budgets for Town of Pahrump and Pahrump Swimming Pool District.  (Action)

    Bill Dolan motioned to Resolution 2010-05 approving preliminary 2010-11 fiscal year budgets for the Town of Pahrump and Pahrump Swimming Pool District.  Nicole Shupp seconded the motion.

    Vote passed 5 – 0.
    
4.    Public Comment. Action may not be taken on matters considered during this period until specifically included on an agenda as an action item – NRS241.020 (2)(c)(3). (Non-Action)
    There was no public comment.

5.    Adjournment
    Meeting adjourned at approximately 8:15 p.m.

Respectfully submitted,



Vicky Parker, Clerk
Pahrump Town Board







/cw
 

 


Backup

There is no backup posted for this meeting.