Agendas & Minutes


February 24, 2004

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
150 NORTH HIGHWAY 160
TUESDAY – 7:00 P.M.
FEBRUARY 24, 2004

 


Agenda

1.    Call to order.

A.    Pledge of allegiance
B.    Welcome

2.    Presentation of the fiscal year 2002/03 audit and discussion, action and decision regarding acceptance of the annual audit report.   Dan McArthur

3.    Discussion regarding agenda items.

4.    Announcements.

5.    Public Comment (Action may not be taken on matters considered during this period until specifically included on an agenda as an action item (NRS 241.020(2)(C)(3).

6.    “Good News” regarding people, events, awards, celebrations or occasions that reflects positively for those within the community.

7.    Discussion, action and decision regarding Inland Empire Shows use of Town grounds for carnival April 14-18.  Reed Williams

8.    Discussion, action and decision regarding grant for Fourth of July Freedom Festival for fireworks display from Tourism Room Tax.  John O’Brien

9.    Town Manager’s Report.   Dave Richards

10.    Advisory Board Reports.

11.    Discussion, action and decision regarding Joint Town Board Resolution on Yucca Mountain.  Charlotte LeVar

12.    Discussion action, and decision regarding alternate ambulance services.  Charlotte LeVar

13.    Discussion, action and decision regarding increasing ambulance rates 15%.  Charlotte LeVar

14.    Discussion, action and decision regarding Fire-Rescue Billing to be under Michael Sullivan/Finance Director.  Charlotte LeVar.  

15.    Second Reading of Pahrump Town Ordinance #44- Repealing Pahrump Town Ordinance #17 – Street Numbering.

16.    Discussion, action and decision regarding approval of Town Board minutes of February 10, 2004.  Town Board

17.    Discussion, action and decision regarding approval of 72-Hour Liquor Licenses.  Town Board

18.    Consent Agenda Items:

A.    Action – approval of Town vouchers.
B.    Action – approval of ambulance billing write offs.

19.    Public Comment (Action may not be taken on matters considered during this period until specifically included on an agenda as an action item (NRS 241.020(2)(C)(3).

20.    Adjournment.


POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX AND FLOYD’S ACE HARDWARE

SPECIAL NOTE: Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town Board meetings upon request.

 


Minutes

PRESENT:
Rick Ewing
Paula Glidden
Charlotte LeVar
Jeanna Howard
Richard Billman
Cristina Hinds, Attorney

CALL TO ORDER

Chairman Rick Ewing called the meeting to order and led in the pledge of allegiance.  Mr. Ewing welcomed all those in attendance.

PRESENTATION OF THE FISCAL YEAR 2002/2003 AUDIT AND DISCUSSION, ACTION AND DECISION REGATDING ACCEPTANCE OF THE ANNUAL AUDIT REPORT

Dan McArthur stated his report is for Fiscal Year ending June 30, 2003.  Mr. McArthur stated that his “Independent Auditor’s Report” could be found on page five of the Report on Financial Statements and Supplemental Material (copies available at the Town Office).  Dan McArthur explained that in this report they have issued a clean audit report on the financial information of the Town.  Mr. McArthur noted that there is an emphasis paragraph which emphasis the problems that are occurring with the Ambulance Fund.  What is being emphasized is the negative cash flow the Ambulance Fund has encountered.  Mr. McArthur presented a slide presentation which included a statement of revenues, expenditures and changes in the General Fund balance, budget and actual for year ending June 30, 2003.  It also included the Pahrump ambulance collections analysis, ambulance collection history, and the ambulance cash flow analysis.  

Mr. McArthur explained contractual adjustments and bad debt expense and its history in the ambulance service.  

Dan McArthur noted that he is basing his information on the accrual basis of accounting rather than the cash basis.  Mr. McArthur noted that information does not mean that $464,000 in cash this year but rather it tells of things to come.  Dan McArthur stated that for discussion purposes he has gone back to the inception of the ambulance service, May 1999, to give an idea to the Board where the Town started and where they are today in the cash flow analysis.  Mr. McArthur summarized that the financial statement gives an accrual basis vision at to what the net profit and loss has been over the years.  
Pahrump Town Board Meeting
February 24, 2004

Dan McArthur noted that on page 78 there is an actual cash flow statement showing the cash flow of the ambulance fund.  This statement reconciles the accrual basis numbers to a cash basis.  

Mr. McArthur explained that on pages 28 and 29 shows the general operating fund of the Town.  Dan McArthur pointed out that from a budgetary point of view there were no budget violations.  The ending fund balance for the Town ends with $1,353,000 after starting with $1,030,000.  Revenues for the year increased approximately 7.3% in total.  

Dan McArthur went over the Management Comments as it relates to Capital Outlay, Fixed Assets, Ambulance Cash Flow, Ambulance Capital Budget, Accounting Software, Ambulance Run Reconciliation, Medical Supplies Control, Business Licenses, Petty Cash Bank Account, Improve Segregation of Accounting Duties, and Ambulance Billing Software.  These issues have been discussed with management Mr. McArthur stated.  

Mr. McArthur summarized that the Town has some serious decisions to make regarding the ambulance fund.  Dan McArthur stated that the General Fund in its present position is strong although he has made comments concerning the negative cash flow.  As an auditor he needs to inform the Town that as it moves into the next year and the next year that without some adjustment of some kind it appears there will be $200,000 per year in negative cash flow.  

Rick Ewing stated that the Town went to the County Commissioners for some financial assistance to help maintain the ambulance fund until the Town could put other steps in place and was turned down.  Mr. Ewing noted that immediate funding is needed to keep the ambulance service going.  Rick Ewing asked if it was possible to draw from other accounts to help in a worst case situation, such as from Economic Development or Tourism.  Mr. McArthur replied that the Town has the ability to temporarily borrow money from those funds.  Because Room Tax funds are Room Tax driven they are to be used for a specific purpose.  If those monies were to be used the Town would be required to pay the monies back.  Dan McArthur said it would appear to him that if money needed to be borrowed from other funds, it would need to be paid back.  It is easier to access without as much problem the General Operating Fund of the Town.  The Capital Projects Fund is only to be used for capitol outlay.  Mr. McArthur said he would have to steer the Board away from using Room Tax monies and only be used as a last resort.  If the money were to be borrowed from any other account there is a payback time of five years to pay it back.  

Jeanna Howard asked who, with management, has Mr. McArthur met with concerning his management comments.  Dan McArthur replied that he met with Dave Richards, the Finance Director, and the Fire Chief.  

Richard Billman Motioned to accept the outside auditor’s report.  Charlotte LeVar seconded the motion.  

Vote passed 5 – 0.

Pahrump Town Board Meeting
February 24, 2004

DISCUSSION REGARDING AGENDA ITEMS

Charlotte LeVar asked that item #14 (Discussion, action and decision regarding alternate ambulance service providers) be removed as this is something the Town Manager should look at prior to coming before the Town Board.  

There were no objections to this request.

ANNOUNCEMENTS

Charlotte LeVar announced the following:

    The Pahrump Regional Planning Commission is holding a workshop on February 25,
    At 6:00 p.m. in the Hall;
    Emergency Services Advisory Board will meet on February 25 at 7:00 p.m. in the Annex;
Nye County Sheriff’s Office is holding a public seminar on February 26 at 7:00 p.m. in Room B.  This is to provide the community with illegal narcotics information;
Fall Festival Vendor Committee is scheduled to meet on February 27, at 9:00 a.m. in the
Town Annex;
Fall Festival Carnival Committee will meet on February 27, at 4:30 p.m. in the Annex;
Commissioners Cox and Trummell will hold their pre agenda workshop on February 28, at 2:30 p.m. in Room B;
Fall Festival Executive Committee will meet on March 1, at 6:30 p.m. in the Town Annex;
Public Lands Advisory Board will meet on March 3 at 7:00 p.m. in Room B;
Fall Festival Entertainment Committee will meet on March 3 at 6:00 p.m. in the Annex;
Nuclear Waste and Environmental Advisory Board will meet on March 4 at 7:00 p.m. in Room A.

Jim Petell announced that there will be a State Board of Health meeting on February 27 at 9:00 a.m. at the Grant Sawyer Building in Las Vegas.  This will be concerning Nye County’s request for an extension of time or removal of stipulations for the existing individual sewerage system variance in the Town of Pahrump and Nye County.

Mr. Petell announced that the Nye County Well Owners Association will meet and March 1, at the Elks Club at 6:30 p.m.

Jim Petell also announced that CAVE-CAG will meet at the Community College on March 4 in Room 107 at 6:30 p.m.

Mr. Petell announced the Town auction will be held February 28 at 10:00 a.m. in the Town yard.

Pahrump Town Board Meeting
February 24, 2004

PUBLIC COMMENT

Harley Kulkin commented on off- road races which he brought before the Board previously and suggested that a minimum of $2,500 per day be charged for this event to take place in Pahrump.  Mr. Kulkin asked that the Town Board consider this request.

Jim Petell commented that he agrees with Mr. Kulkin as the area affected is now a Habitant Reserve Area.  

Mr. Petell commented on the street map that has been placed in the community center.

Bill Garlough commented that Pahrump is the only Town around that there are no signs posted concerning littering being unlawful.  Mr. Garlough suggested having signs posted coming into Town allowing the Sheriff’s office enforce a law and the Town charging a restitution fee.  The money would go for keeping the Town cleaned up in the future.  

“GOOD NEWS” REGARDING PEOPLE, EVENTS, AWARDS, CELEBRASTIONS OR OCCASIONS THAT REFLECTS POSITIVELY FOR THOSE WITHIN THE COMMUNITY

Paula Glidden announced that a check for $500 was received from the Rotary Club for Fall Festival.  Ms Glidden thanked the Rotary for their contribution.

Jeanna Howard stated that a USDA grant for $10,000 submitted by Chief Lewis has been approved.  This grant was initially written for hoses and miscellaneous equipment.

Don Boulden, Nye County Sheriff’s Office, presented a plaque to the Town for its participation in the previous GREAT Summer program.  Deputy Boulden provided information on the program which has been entertaining children for the past four years during summer vacation.  Don Boulden named all of the participating agencies that donate time or materials to this project.  

Rick Ewing presented recognition awards to Asa Kulkin and Boy Scout Troop #808 for their participation in the Highway 160 Burro and Horse underpass project near Roadrunner Road.  

DISCUSSION, ACTION AND DECISION REGARDING GRANT FOR FOURTH OF JULY FREEDOM FESTIVAL FOR FIREWORKS DISPLAY FROM TOURISM ROOM TAX

John O’Brien explained the cost of the fireworks display for the Town has a cost of approximately $31,000.  This will be the 32nd Annual Freedom Festival   Mr. O’Brien requested $12,000 from the Room Tax Fund to help with the cost for the annual fireworks display.  John O’Brien thanked the Town for is past support on this project.

Pahrump Town Board Meeting
February 24, 2004

Richard Billman Motioned to extend $12,000 grant to cover the fireworks.  Paula Glidden seconded the motion.

Rick Ewing and Paula Glidden thanked Mr. O’Brien for all his time and expertise in doing this community minded project.  

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING RENTAL OF PARK FOR CARNIVAL APRIL 12-19, 2004

Reed Williams, Inland Empire Shows and Wild West Amusements, asked that he be allowed to rent the area north of  Field B behind the Town Office.  Mr. Reed submitted a contract for approval stipulating $3,000 will be paid the Town for rental of this area.

Paul Glidden requested that a change be made to the contract stating occupancy of the area should be “no earlier than” rather than “no later than.” April 12, 2004.and vacate the location “no later than” April 19, 2004.  Mr. Reed stated that he would make that change to the contract.  

Charlotte LeVar asked if Ms. Hinds looked over the contract.  Cristina Hinds stated that she read the contract and feels that provision number 21 states “settlement for the rides, shows and concessions is to be made by” should be removed.  Cristina Hinds suggested it say “payment is due by April 12, 2004.

Charlotte LeVar confirmed that the Town is under no obligation to have our people sell tickets.  Reed Williams confirmed that to be true.  Mrs. LeVar explained her understanding of the Fall Festival contract with Inland Empire Shows. Mr. Williams then defended his part in Fall Festival.

Jeanna Howard Motioned to approve the rental of the space per the request for $3,000.  Rick Ewing seconded the motion.

Vote passed 3 – 2.  Paula Glidden and Charlotte LeVar voted nay.

TOWN MANAGER’S REPORT

Dave Richards reported that he felt he has come to Pahrump at a very interesting time as well as being here at this time with the calendar of events to place pieces of the puzzle to get an accurate picture of what is happening.  Mr. Richards referred to the audit report by Dan McArthur which gives a full financial picture of the most troubled area as well as a statement of the general finances.  Dave Richards noted that he has had much experience with auditors in 17 years and this has been the most meaningful discussion of a city’s situation and his management letter that he has had with any auditor.  Mr. Richards said it was very revealing and found Mr. McArthur to
Pahrump Town Board Meeting
February 24, 2004

be very cooperative and forthcoming with information that Dave Richards needed and the meetings that were held were very beneficial.  Mr. Richards stated that the Town’s policies and procedures is on his activity for review and will be done within the next two weeks.  

Mr. Richards reported that the mold investigation took place and it was done for free by a company referred to by the Town insurance carrier.  Results will be available within the next two weeks.

Dave Richards stated that he wished he could present some good news on the HTE system.  Mr. Richards explained that as time goes on he gets a better picture of what is happening with the system and does not appear very bright.   Mr. Richards stated that the Town should do as the auditor suggested by purchasing some accounting software so the finance director can have a better handle on the Town’s finances.  Dave Richards noted that the current HTE system makes it very difficult for the Town to manage their own finances.  

The implementation of the auditor’s management recommendations is ongoing.  Some of those times have already been addressed.  Mr. Richards stated it is his intention to address them all.  
Dave Richards said he would like to see short, one page management letter in the future.

Dave Richards reported that they are still working on the draft budget and within a very short time there will be draft budget for the Board which can be discussed at budget work sessions for recommendations by the Board.

Rick Ewing asked if there will be workshops concerning the Abaris report.  Mr. Richards replied that the concerns from the report can be resolved through the Town Board meeting if everyone accepts the same vision of the fire and ambulance service and are able to work from that vision in putting numbers together.  Dave Richards noted that work is being done on the recommendations from the Abaris report as well as the auditor’s recommendations.  In the future, the Town Board will have to decide whether it is necessary to have a visioning workshop to decide what level of service the fire and ambulance service should be providing if not satisfied with the service lever being provided now.  Rick Ewing stated that there were questions asked during the meeting and people were told they would be answered in a workshop.  Rick Ewing suggested a presentation at a Town Board meeting to answer some questions as the Board works through this situation.  Mr. Richards stated it might be in the best interest to review the questions and answer them as completely as possible.  

ADVISORY BOARD REPORTS

Rick Ewing reported that Parks and Recreation Advisory Board were not able to hold their meeting on February 16 as they did not have a quorum.  The workshop scheduled for February 21 was also cancelled and will reschedule at a later date.  Mr. Ewing stated that members are needed for this advisory board and some of the others as well.  

Pahrump Town Board Meeting
February 24, 2004

Jeanna Howard reported that the Nuclear Waste and Environmental Advisory Board has a new Chairman, Dale Schutte.  Mr. Schutte reported that the advisory board had a presentation from Les Bradshaw at their last meeting concerning the Yucca Mountain rail route.  A map for display will be made available soon showing the rail map.  Dale Schutte also reported that they

sponsoring the Earth Day again this year to be held April 24 at Honeysuckle Park.  Mr. Schutte noted that NWEAB will also be sponsoring the Fall Festival booth again this year.  And they will also be working on the Clean Up Day in Pahrump on May 1.  

DISCUSSION, ACTION AND DECISION REGARDING JOINT TOWN BOARD RESOLUTION ON YUCCA MOUNTAIN

Charlotte LeVar asked if the Board has read this resolution.  Mrs. LeVar explained that this resolution is going to all of the Town Board and Advisory Boards in Nye County for signatures.  Once it has been signed it will be presented to the Nye County Commissioners.
Charlotte LeVar Motioned that the Town Board sign this resolution in order to have it go back to Beatty and then be presented to the Nye County Commissioners.  Richard Billman seconded the motion.

Rick Ewing asked about the signatures that are already on the resolution and asked if this was being signed by the people putting the resolution together or for the Town they represent.  Charlotte LeVar replied that it was signed by the people putting it together.  There is another page that will be signed by each town and attached before presenting to the Commissioners showing unity within the County.

Paula Glidden asked if this is a wish list.  Charlotte LeVar replied that it is basically a wish list.  This was compiled as best that they could to be able to get it in.  Rod Sherer has been given a copy as well.  Paula Glidden asked if Pahrump has the right to add something for Pahrump if they choose to.  Mrs. LeVar said it can be added to.  

Jim Petell asked if Mrs. LeVar has talked with Patricia Cox or Bill King with the Federal Facilities Advisory Board on this matter.  Charlotte LeVar replied no.  Mr. Petell suggested that they might want to be contacted on this matter.

Rick Ewing suggested approving the wish list and the other towns can add their list of ideas.  Mr. Petell said it was time for the Town of Pahrump to give their wish list.

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING FINDING UP TO $3000 FROM TOURISM OR ECONOMIC DEVELOPMENT ROOM TAX FOR “PAHRUMP ANNUAL CLEAN UP DAY”

Pahrump Town Board Meeting
February 24, 2004

Jeanna Howard explained that Commissioner Cox has been working with the NWEAB as a collaborative effort.  

Patricia Cox stated that that this will be a Town of Pahrump event in conjunction with Earth Day the week before the Clean Up.  The slogan is “Be a Part of Solution, Not the Pollution.”  This is
an effort to clean up the most heavily traveled areas in Pahrump.  The goal is to have 620 people involved in the project to clean over 63 miles with ten people per team.  Nevada Department of Transportation (NDOT) will provide the town with trash bags, vest to wear and hats.  Mrs. Cox reported that NDOT has agreed on Highways 160 and 372, to pick up the trash bags following the clean up.  Patricia Cox asked the community organizations to come out and support this and take pride in their community.  Mrs. Cox noted that her hand out include those roads which will be addressed and the list of articles that need to be purchased such as t-shirts, banners to promote the event, advertisement, posters and letters to organizations. Pahrump Valley Disposal will be donating their trucks and containers for the trash to be emptied into for disposal.  Patricia Cox stated that she is asking the Town for $3,000 and the County for $2,000 in support of this project.  

Jeanna Howard noted that some work is being done that may include removing of old unwanted vehicles in conjunction with this clean up project.  

Patricia Cox said that she has talked with the County Health nurse regarding hazardous waste and will not be adding that to the clean up efforts.  

Richard Billman asked which fund the money would be coming from.  Jeanna Howard replied that Tourism or Economic Development was being looked at.

Patricia Cox responded to Bill Garlough’s comments from earlier and stated that the County has no dumping signs with the statute addressed to it and finding the areas that need these postings are being looked into.  Pahrump Valley Disposal will be helping to identify those areas.   Mrs. Cox said she would like to meet with Town Staff as she liked the idea regarding a resolution.

Bill Garlough commented that he is in full support of this project and is something the community needs and to pull the community together.  Mr. Garlough said he feels the Town Board should lead the way in this effort.  

Pat Garlough commented that she is in support of this project also.  Mrs. Garlough noted that part of the money will be used to purchase t-shirts for those volunteers which might make people more conscience of their habits of littering.

Jim Petell commented that this is a highly commendable project.  Mr. Petell asked what they did for money in the past.  Jim Petell commented on the cost of t-shirts and advertisement and the banners should be reusable.  Mr. Petell said he feels the County should pay for the entire project as the Town is in sad shape.  
Pahrump Town Board Meeting
February 24, 2004

Patricia Cox responded that this has been done previously through the Chamber of Commerce.  Mrs. Cox noted that for people to respond a professional advertisement is needed rather than briefs in the local paper.  The cost of the t-shirts is approximately $3.00 per shirt including the printing.  

Jeanna Howard added that she considered the Tourism money is that she believes that the community being clean, people will want to come here.  Tourism has approximately $600,000 and Ms. Howard said she does not feel bad using any of it for this project.  Jeanna Howard also explained that the businesses in the community are helping in other ways.  

Charlie Gronda commented that he supports this project and suggested that there is funds in the State Room Tax special revenue fund that can also be looked at for usage as there is approximately $42,000 in that fund rather than Tourism or Economic Development.

Harley Kulkin commented that he supports this projects also and believes that Room Tax money is appropriate for use for this purpose and is an excellent way to encourage community pride and for people to meet their neighbors.  Mr. Kulkin suggested calling the $3,000 a loan with volunteers contributing which could be used to pay back the loan with left over money going for next year.

Rick Ewing said he feels that this is an investment in the community and a small amount to play for a large work force. Mr. Ewing suggested that all the other towns in Nye County could plan to do this the same day and make it a county wide project.  

Mr. Kulkin stated that his television program “Eye on Nye” is available for any promotion of this project.

Paula Glidden suggested leaning away from using the Tourism funds for this as they have worked their budget to death this year.  

Paula Glidden Motioned to accept the funding for up to $3,000 from the appropriate fund, specifically the Economic Development Room Tax money for the annual Clean Up Day May 1, 2003.  Rick Ewing seconded the motion.

Charlotte LeVar commented on the necessity of the t-shirts.  Patricia Cox stated that t-shirts are worn by many people.  Mrs. LeVar asked if the banners are reusable.  Mrs. Cox replied that they are.

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING A “SISTERHOOD” RESOLUTION TO STRENGTHEN RELATIONSHIP WITH CARLSBAD, NEW MEXICO RELATED TO YUCCA MOUNTAIN PROJECT
Pahrump Town Board Meeting
February 24, 2004

Jeanna Howard explained that this has been discussed among the Nuclear Waste and Environmental Advisory Board because of their relationship with the Department of Energy (DOE) and with the impending Yucca Mountain Project (YMP) it was thought that this would be a good tactical move.  Dale Schutte read the resolution concerning Sister Cities.  It is
recommended in the resolution that the Town of Pahrump investigates the possibility of becoming a sister city to Carlsbad, New Mexico.  Mr. Schutte suggested a dialogue and an exchange of information should be developed between the cities in their relationship in dealings with the nearby DOE installation.  Dale Schutte stated that the advisory board believes that this exchange of information would be beneficial to both cities, especially Pahrump.

Dale Schutte said that the NWEAB received a presentation concerning the Waste Isolation Pile Plant (WIPP) in New Mexico.  Carlsbad has a long history of dealing with DOE and has received quite a few benefits from them.  This may help in learning what Carlsbad did in order to get some funding, road work, etc., that they have as a benefit for being the host for the WIPP.  Pahrump needs to get as much background information, what we should and should not be doing with our dealings with DOE so we can maximize the benefits for the Town.  

Jeanna Howard added that by formalizing this by resolution it would also increase the opportunity for the exchange of information.  Ms. Howard stated that the NWEAB will be coming back to the Board to discuss funding to send some of the members of the Federal Impact Advisory Board for this matter and others.  

Jeanna Howard Motioned to consult with Town Attorney Cristina Hinds to form a resolution for Sisterhood related to the Town of Pahrump and Carlsbad, New Mexico.  Paula Glidden seconded the motion.

Rick Ewing clarified that this will be setting up a relationship with someone already in a similar position that we will be going to be in soon.  Jeanna Howard noted that there could still be dialogue without the resolution it is a political thing to do.

Dale Schutte noted that it is also agreeable with Carlsbad, New Mexico as well.

Charlotte LeVar clarified that Mr. Schutte has spoken with Carlsbad concerning the partnering.  Mr. Schutte replied he has informally.  Mrs. LeVar asked if NWEAB contacted Carlsbad or did Carlsbad contact us.  Dale Schutte replied that when they gave their presentation on the WIPP they mentioned it at that time.  It was discussed by the NWEAB and they feel it is a good thing for the Town of Pahrump to do.

Dave Richards commented that this is an excellent idea as he has been involved in the creation of relationships with two other sister cities in two other communities and feels that the benefits to Pahrump are really unknown at this time, but is certainly an excellent to learn from someone else’s experience.  Mr. Richards stated that he encourages the Board to approve this.  

Pahrump Town Board Meeting
February 24, 2004

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING INCREASING AMBULANCE RATES

Charlotte LeVar explained that Abaris report mentions in several areas the increase of ambulance rates among other things.  Mrs. LeVar referred to Pahrump Town Ordinance #41 which states the Town is the agency that can increase rates.  

Dave Richards explained that in response to the Abaris report and to the auditors recommendations the Fire Chief has prepared a report that he concurs with detailing anticipated revenues resulting from increase ambulance rates.  The proposed increase is an additional $100 for ALS, ILS, and BLS services as well as an additional $2.00 per mile transport fee.  A draft budget is being prepared for 2004-05 for the fire and ambulance and the rest of the Town that will address fixed costs and staffing levels.  It is expected that with the appropriate budget adjustments for staffing these rates will help to resolve the operational funding issues in the ambulance fund.  Mr. Richards noted that due to the lag time in collections some cash flow problems may still be experienced.  Dave Richards said he believes that the rate increase being proposed will go a long way towards resolving some of the funding issues.  Mr. Richards explained that the total difference in actual revenue when accounting for the reductions in collections is $293,575 based on past experience.  Dave Richards said there may be arguments on the percent of increase but the numbers can be adjusted conservatively when putting the budget together for 2004/05.  Mr. Richards stated it is his recommendation that the increases be approved as requested.

Rick Ewing asked if these increases were proposed by Scott Lewis.  Mr. Richards replied yes.  

Jeanna Howard commended the staff for not recommending a percentage increase as it is very difficult.

Richard Billman Motioned to approve the recommendations of the Town Manager regarding the rate increase in the ambulance service effective March 1, 2004.  Charlotte LeVar seconded the motion.  

Rick Ewing confirmed that there are not contractual agreements to renegotiate.  Dave Richards replied there are none.

Vote passed 5 – 0.  

Jeanna Howard asked that any contracts with the ambulance service be placed on the next agenda, such as Nathan Adelson or any other for transport purposes.  


Pahrump Town Board Meeting
February 24, 2004

DISCUSSION, ACTION AND DECISION REGARDING AMBULANCE BILLING TO BE SUPERVISED BY THE FINANCE DIRECTOR

Charlotte LeVar stated she thought is something necessary to bring up because she was under the impression that the Finance Director would be under the supervision of the Town Manager and would deal with all finances.  Mrs. LeVar said she was asked if he is capable of handling the

billing.  Charlotte LeVar stated that the Abaris report it states people should go for training because of possible billing errors, etc.  Mrs. LeVar said the Finance Director would also go for training so that everything would be in one and in compliance.  Charlotte LeVar said she should not have made this an action item on the agenda as there is a Town Manager that oversees the entire area in the Town office.  

Mrs. LeVar stated that she will assume the Town Manager will make the decision to the pecking order and who follows who.  The Finance Director should be able to take on the ambulance service and the billing clerks, go for training and make sure everything is done is the correct order.  

Cristina Hinds said that is within the purview of the Town Manager.

Rick Ewing commented that this is more of an issue for the Town Manager.  Charlotte LeVar agreed.  

Toni Glines commented that Mrs. LeVar had stated she was sure this change would accomplish freeing up fire ambulance personnel from further tasking themselves and taking them away from a far more important job of saving and transporting.  Toni Glines stated that those that do the transporting are not in the billing office and those in the billing office do not do transports.  Mrs. LeVar replied that she understands this.  Charlotte LeVar said she knows that it is a complete package.  Ms. Glines mentioned a problem could occur with continuity of care for a patient.  Ms. Glines pointed out that they will be involved with both the Fire Chief and Finance Director to take care of one problem area with regard to patient complaints.  

Richard Billman asked who the HIPPA compliant officer is currently.  Toni Glines responded that Chief Lewis is at this time.  Charlotte LeVar stated that she is sure the Town Manage will be very capable of figuring out what exactly has to transpire. His is in charge of the Town.

Jeanna Howard stated that she concurs 100% that fine tuning the procedures of getting the collective data to the Finance Director is a must.  It would be up to the discretion of the Town Manager as to who takes ownership of the two employees doing the billings.

Cristina Hinds asked for clarification of the flow chart in the back up for this agenda item.  Mrs. LeVar replied that she provided that because she has never seen a flow chart.  Ms. Hinds

Pahrump Town Board Meeting
February 24, 2004

explained that she has discussed this with the Town Manager and will be looked at when working on the policies and procedures.    

Jeanna Howard stated that when the flow chart is addressed by the Town Manager if executive management positions will be changed and will there be conversation with the Board concerning

this matter.  Ms. Howard asked if Mr. Richards would be making decisions on his own.  Dave Richards replied that there are responsibilities designated by the Town Board for certain positions and those positions that lack descriptions will have descriptions that the Town Board will approve.  Mr. Richards said he would not change any of that without Town Board approval.  

SECOND READING OF PAHRUMP TOWN ORDINANCE #44 – REPEALING PAHRUMP TOWN ORDINANCE #17- STREET NUMBERING

Charlotte LeVar read the title for Pahrump Town Ordinance #44.  

There was no discussion by the Board or by the public at this time.

DISCUSSION, ACTION AND DECISION REGARDING APPROVAL OF TOWN BOARD MINUTES OF FEBRUARY 10, 2004

Rick Ewing Motioned to approve the minutes of Town Board meeting February 10, 2004.  Richard Billman seconded the motion.

Rick Ewing asked that minutes be placed on the Consent Agenda in the future.

Paula Glidden asked that Carole Klopfel be removed from the Tourism Advisory Board.

Vote passed 5 – 0

DISCUSSION, ACTION AND DECISION REGARDING APPROVAL OF 72-HOUR LIQUOR LICENSES

Richard Billman Motioned to approve the request for 72 Hour Liquor License for the Knight of Columbus.  Paul Glidden seconded the motion.

Vote passed 5 – 0.

CONSENT AGENDA ITEMS;

A.    Action – approval of Town vouchers.
B.    Action – approval of ambulance billing write offs.

Pahrump Town Board Meeting
February 24, 2004

Rich Ewing asked Cristina Hinds if it was normal to take public comment on consent agenda items.  Ms. Hinds replied no.

Art Jones commented on the cost of shovels listed on the Town vouchers.  Peggy Warner replied that the shovels are guaranteed for life and have one shovel in each of the vehicles for ten maintenance people.  

Rick Ewing Motioned to approve consent agenda items.  Richard Billman seconded the motion.
Vote passed 5 – 0.  

PUBLIC COMMENT

There was no public comment under this item.

ADJOURNMENT

Rick Ewing Motioned to adjourn the meeting.  Paula Glidden seconded the motion.

Vote passed 5 – 0.  

Respectfully submitted,



Charlotte LeVar, Clerk

cc:    Town Clerk                    
    Nye County Treasurer                
    Town Board                    
    Nye County Planning            
    Nye County Commissioners            
            Nye County Clerk                       
            Cristina Hinds
            Dan McArthur                                                                   
/cw

 


Backup

There is no backup posted for this meeting.