Agendas & Minutes


January 26, 2010

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
150 NORTH HIGHWAY 160
TUESDAY – 7:00 P.M.
JANUARY 26, 2001

 


Agenda


1.    Call to Order and Pledge of Allegiance.

2.    Discussion and possible decision regarding moving the order of, or deleting an agenda item(s). (Action)


3.    Advisory Board Reports, from Advisory Board Chairpersons and/or Town Board Liaisons on the status of Advisory Boards. (Non-Action)

4.    Town Manager Report. (Non-Action)

5.    Town Board Member’s Comments. (Non-Action)

6.    Presentation of program for abandoned/orphaned underground storage tanks by Broadbent & Associates. (Non-Action)

7.    Review and approval of Resolution 2010-02, a resolution accepting and approving the 2008/09 Town audit and supplemental materials.(Action)

8.    Presentation of Certificate of Appreciations to Art Jones and Kenton Falerios thanking them for their services on the Pahrump Veteran’s Memorial Advisory Board. (Non-Action)

9.    Presentation and possible decision regarding presentation by Vernon Van Winkle, KPVM Television, Inc., pertaining to creating a government channel for government meetings, information and a live internet stream further requesting shared funding at cost of $1,250 per month. (Action)

10.    Discussion and possible decision to approve replacement copier lease. (Action)

11.    Discussion and possible decision on endorsing Town Staff’s recommendation of an alternative Fall Festival Operator. (Action)

12.    Discussion and possible decision concerning Mr. Brian K. Shoemake (Brian K Media Web & Graphic Designer) has requested to address the Town Board pertaining to contract negotiations between the Town and himself for the design of the Town’s website. (Action)

13.    Discussion and possible decision to enter into a Memorandum of Understanding (MOU) with the Federal Aviation Administration (FAA) to prepare an Environmental Impact Statement (EIS) for the proposed new Pahrump Municipal Airport. (Action)

14.    Discussion and possible decision to approve Resolution No. 2010-01 to set fees for Pahrump Valley Fire-Rescue Service (PVFRS) Fire Service fees. (Action)

15.    Discussion and possible decision on adding “Announcements” back onto the Town Board Agenda. (Action)

16.    Appointment by Chairman of Town Board Liaisons to Advisory Boards, Committees, and Organizations. (Non-Action)

17.    Discussion and possible decision Consent agenda items: (Action)

a.    Action – approval of Town vouchers
b.    Action – approval of Town Board meeting minutes of January 12, 2010
c.    Action – approval of 72 hour Liquor permits for the Death Valley Raceway for their 2010 season.

18.    Future Meetings/Workshops: Date, Time and Location. (Action)

19.    Public Comment. Action may not be taken on matters considered during this period until specifically included on an agenda as an action item – NRS241.020 (2)(C)(3). (Non-Action)

20.    Adjournment.


A quorum of Advisory Board members may be present at any Town Board meeting but they will not take any formal action.

Any member of the public who wishes to speak during public comment or on an agenda item, at the appropriate time, will be limited to three (03) minutes.

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town board meetings upon request.

This notice and agenda has been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations:
 
PAHRUMP TOWN OFFICE, COMMUNITY CENTER, TOWN ANNEX, COUNTY COMPLEX, FLOYD’S ACE HARDWARE, CHAMBER OF COMMERCE

 


Minutes

PRESENT:

            Town Board:

                        Nicole Shupp

                        Bill Dolan

                        Vicky Parker

                        Frank Maurizio

                        Mike Darby

            Staff:

                        Bill Kohbarger

                        Rick Campbell, Attorney

                        Michael Sullivan

                        Chief Scott Lewis


   1. Call to Order and Pledge of Allegiance.

Chairman Nicole Shupp called the meeting to order and led in the pledge of allegiance.


   1. Discussion and possible decision regarding moving the order of, or deleting an agenda item(s). (Action)

Mike Darby motioned to move Item #7 (Review and approval of Resolution 2010-02, a resolution accepting and approving the 2008/09 Town audit and supplemental materials.) to follow Item #2.  Vicky Parker seconded the motion.


Mr. Kohbarger asked that Item #12 (Discussion and possible decisionconcerning Mr. Brian K. Shoemake (Brian K Media Web & Graphic Designer) has requested to address the Town Board pertaining to contract negotiations between the Town and himself for the design of the Town’s website.) be removed on the advice of legal counsel and bring back in contract form at the next meeting.


Vote passed 5 – 0.


The Board agreed to remove Item #12.


   1. Advisory Board Reports, from Advisory Board Chairpersons and/or Town Board Liaisons on the status of Advisory Boards. (Non-Action)

Frank Maurizio reported that the Incorporation Advisory Board met and had elections for officers, Jeff Bobeck being elected as the new Chairman.

Don Rust, Vice Chair of the Incorporation Advisory Board, stated the he has not received any public questions on the draft Incorporation report. He encouraged the public to turn their questions in so they can be reviewed and answered for the workshops.


Robert Adams, Public Lands Advisory Board, reported that the Bureau of Land Management (BLM) will meet at the Community Center on February 8 at 5:00 p.m.


   1. Town Manager Report. (Non-Action)

Bill Kohbarger reported that special meeting for the Incorporation hearings that were set for February 3, 10, and 17, 2010 have been canceled and will have the Advisory Board set up dates in the future.  Bill Kohbarger asked if the Board would like the process turned over to the IAB.  The Board consented to have the IAB set up the future workshops. Bill Dolan requested that any funding for the workshops be approved through the Town Manager.


   1. Town Board Member’s Comments. (Non-Action)

Bill Dolan commented that the Church of the Redeemed presented the Board with a certificate at their event on January 18th.  Mr. Dolan commended staff for putting together the extensive backup for this meeting.


   1. Presentation of program for abandoned/orphaned underground storage tanks by Broadbent & Associates. (Non-Action)

Ms. Suzi McCoy represented Broadbent and Associates.  Ms. McCoy noted that Nevada received a stimulus package geared toward collecting information on abandoned and orphaned underground storage tanks.  Finding orphaned tanks stops the liability issue for the current property owner.  A database will be created for the whereabouts of these tanks and a future grant may be available to take care of these issues.


Bill Dolan asked for an estimate of how many abandoned and orphaned tanks are being looked at.  Ms. McCoy replied that her job is to find the ones that no one knows about.  There are over 600,000 abandoned and orphaned tanks known throughout Nevada.  Her area is Beatty, Pahrump, and Indian Springs.  Nothing will be done to the tanks unless something is leaking or causing a hazard to the community.


   1. Review and approval of Resolution 2010-02, a resolution accepting and approving the 2008/09 Town audit and supplemental materials.(Action)

Mike Darby motioned to approve Resolution 2010-02.  Frank Maurizio seconded the motion.


Dan McArthur, Independent Auditor for the Town, presented the audit for the year ending June 30, 2009.  Mr. McArthur went through some specific items in the report.  Items included his opinion believing that the financials statements of the Town are maintained in accordance with General Accepted Accounting and Auditing Principals.  Dan McArthur went through the summary of all activities of the Town funds, the consolidation of the funds, a breakdown of the major funds, the “emergency service” funds, etc.  Mr. McArthur reviewed the General Fund and compared activity from the previous year. Dan McArthur summarized the ambulance concerns with regard to expenses in the bad debt expense and explained that approximately 28% of what is billed is bad debts.


Mr. McArthur noted that part of the audit includes making suggestions or comments.  Dan McArthur explained his management comments regarding segregation of duties, bad debt write-off policy, departmental compensation costing and General Ledger accounts receivable control from the previous audit.  He also summarized his current year’s comments concerning emergency services (ambulance and fire combined). His recommendation was that the Town review planned pay increases for emergency services, and to determine the economic means by which to pay the increases. Graphs provided were explained. He is also concerned with the fund balances over the next few years decreasing.  At the current rate, Dan McArthur reported that the General Fund could be in a financial deficit with the next 3 years.


Bill Dolan asked if the emergency services salaries can be broken down into hours.  Dan McArthur said he will send that information.


Vote passed 5 – 0.


   1. Presentation of Certificate of Appreciations to Art Jones and Kenton Falerios thanking them for their services on the Pahrump Veteran’s Memorial Advisory Board. (Non-Action)

The Bill Dolan, Liaison to the Pahrump Veteran’s Memorial Advisory Board, and the other Board members presented Certificates to Art Jones and Kenton Falerios.  Mr. Falerios was not present.


   1. Presentation and possible decision regarding presentation by Vernon Van Winkle, KPVM Television, Inc., pertaining to creating a government channel for government meetings, information and a live internet stream further requesting shared funding at cost of $1,250 per month. (Action)

Vernon Van Winkle provided a presentation of the Channel 46.4 Government information channel which will include the County, Town, Planning meetings, Sheriff’s Department information, etc.  Mr. Van Winkle noted that anyone will be able to watch proceeding live from their own homes.  Monthly investment for broadcasting is $1,250 per megabyte stream wanted.  The total cost for four megabytes at $1,250 is $5,000 per month.  Shared funding on the investment comes from Nye County School District, Nye County, Nye County Sheriff’s Office, and the Town of Pahrump. Each agency would share a monthly investment equaling $1,250 per agency for the access to 24/7 digital television station for Nye County government.  More information was provided through the picture presentation and information provided in the backup.


There were questions and discussion with Board members and Mr. Van Winkle concerning the other entities, the television channel and FCC, the concerns of the fees being charged and the allocation of hours, budgeted funding, intergovernmental agreements, and digital versus analog broadcasting.


Vicky Parker motioned to table until April and direct staff to be seeking grants.  Mike Darby seconded the motion.


Vote passed 5 – 0.



   1. Discussion and possible decision to approve replacement copier lease. (Action)

Nicole Shupp said she asked about combining the Town Office lease with that of the Fire Department and found it would cost more.


Bill Dolan stated that normally a contract for more copiers with the same company would cost less.  Mr. Dolan said that there are different leased for many items from different sources and should be looking into combining them to get lower pricing.


Vicky Parker asked if there was a termination date on the present copier.  Mr. Sullivan replied that we were approaching the end of the current copier lease.  Michael Sullivan noted that from a service product standpoint this would be the best choice. Mrs. Parker asked which copier is being recommended.  Mr. Sullivan noted it would be the Xerox black and white copier.  Copier usage is an important factor in the decision.


Frank Maurizio asked if it was necessary to have a copier in the annex.  Michael Sullivan replied that it was put in the annex for the convenience of the advisory boards and gets very minimal usage.


Mike Darby had concerns regarding pricing information and would like to see the pricing on the other.  Mr. Sullivan explained that a monthly lease fee is charged and there is a per copy fee.  The agreement would include the machine rental and the cost chargeable.  The up to number is based on what will probably be paid based on usage.  Mr. Darby asked what the price would be to purchase the copier.  Michael Sullivan stated that for $25,000 is for the monthly pricing plan and is based on a five year lease.  Bill Kohbarger explained that the cost of the lease is for five years and if purchased outright you would still need a maintenance contract.


Bill Dolan confirmed that this is the best cost effective copier that the Town should be using.  Mr. Sullivan replied that it is the staff’s recommendation.  Mr. Dolan asked what input and what contract with what company the Fire Department just signed a contract with without bringing it to the Town Senior Staff.  Michael Sullivan explained that that copier has been there for approximately a year or two.


Bill Dolan motioned to table until we can get the needed information back to the Board to make an appropriate decision to do what is best for putting out funds for the Town for the copiers we have.  Mike Darby seconded the motion.


Vote passed 5 – 0.


   1. Discussion and possible decision on endorsing Town Staff’s recommendation of an alternative Fall Festival Operator. (Action)

Michael Sullivan explained the process and decision to look at alternatives for running the Fall Festival.  The Board agreed to send out Request for Proposals (RFP).  Mr. Sullivan noted that the Town has nothing to give away as there are no assets to the Fall Festival.  RFP was put out with guidelines and was advertised extensively.  Two proposals were received; one from PAVED and one from the Pahrump Chamber of Commerce.  Comments are proved on staff recommendations after reviewing the proposals.  The recommendation is to endorse to move to the Pahrump Valley Chamber of Commerce as they appeared to be the strongest of the candidates as listed.


Vicky Parker commented that staff has given this a lot of time and thought. Bill Dolan said he would like to see both organizations work together.  Frank Maurizio questioned a loan amount of $25,000 to the PVCC.  Michael Sullivan noted that this should be a grant or a loan that would be better discussed and a recommendation be made to the Town Board.  Mr. Sullivan explained that funds were not being decided at this meeting.  Mr. Maurizio asked of the Town had any liability.  Rick Campbell noted that the Town was not guaranteeing liability.  Mike Darby explained that the Chamber is already planning the Heritage Days and would this be doing away with Fall Festival and allow the Chamber to pick up contracts, etc. Vicky Parker asked if there would be any liability to the Town.  Rick Campbell explained the Town would not be entering into any contract with any vendors.  Any personal injury issues are covered by insurance whether lent to a third party or not.  An indemnity can be asked for from the provider.  Vicky Parker asked if any contracts have been signed with the rodeo people.  Mr. Sullivan responded that one more year is left on the current contract and is assignable and can be addressed following the Board’s decision. Frank Maurizio asked when the rates get set for vendors.

 


Backup

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PDF Backup Agenda January 26, 2010 10MB
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