Agendas & Minutes


July 27, 2004

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
150 NORTH HIGHWAY 160
TUESDAY – 7:00 P.M.
JULY 27, 2004

 


Agenda

1.    Call to order.

A.    Pledge of allegiance
B.    Welcome

2.    Discussion regarding agenda items.

3.    Announcements.

4.    Public Comment (Action may not be taken on matters considered during this period until specifically included on an agenda as an action item (NRS 241.020(2)(C)(3).

5.    “Good News” regarding people, events, awards, celebrations or occasions that reflects positively for those within the community.

6.    Discussion, action and decision regarding Pahrump Valley Chamber of Commerce funding for fiscal year 2005 in the amount of $19,000 for grant matches for advertising and expense reimbursement from Tourism Room Tax funds.  Kari Frilot

7.    Discussion, action and decision regarding grant to Chamber of Commerce for Wild West Extravaganza for $5,000 from Tourism Room Tax funds.  Bob Baker

8.    Second reading of amendment to the Business License Ordinance – PTO #35 – Prescribing further enforcement provisions. Town Board
 
9.    Town Manager’s Report.

10.    Advisory Board Reports.

11.    Discussion, action and decision regarding acceptance of Bill Maddox as Fall Festival Rodeo Committee Chairman.  Town Board

12.    Discussion, action and decision regarding acceptance of Pat Marzoline as Fall Festival Parade Chairman.  Town Board

13.    Discussion, action and decision regarding “Citizen of the Month Award” to become Citizen of the Year Award beginning in 2005.  Jeanna Howard

14.    Discussion, action and decision regarding Fall Festival Entertainment contracts for Talent Buyers Network and Las Vegas Blues Kings.  Jeanna Howard

15.    Discussion, action and decision regarding Town of Pahrump Employee Policy.  Town Board

16.    Discussion, action and decision regarding Town Manager’s Employment Agreement.  Town Board

17.    Consent Agenda: (Approve in one motion.)

A.    Action – approval of Town vouchers.
B.    Action – approval of Town Board meeting of July 13, 2004.
C.    Action – approval of  Special Town Board meeting of July 19, 2004.
D.    Action – approval of Special Joint Town Board and Advisory Boards meeting of June 24, 2004.
E.    Action – approval ambulance write offs.

18.    Adjournment.



POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWARE, AND CHAMBER OF COMMERCE

SPECIAL NOTE: Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town Board meetings upon request.

 


Minutes

PRESENT:                        ABSENT:
Paula Glidden                        Ed Bishop
Richard Billman
Charlotte LeVar
Jeanna Howard

CALL TO ORDER

Paula Glidden called the meeting to order and led in the pledge of allegiance.  Ms. Glidden welcomed all in attendance.

DISCUSSION REGARDING AGENDA ITEMS

Paula Glidden asked that item 17B (Consent Agenda: Action – approval of Town Board meeting of July 13, 2004) be removed.   

There were no objections to this change.  

ANNOUNCEMENTS

Charlotte LeVar announced the following:

    The Regional Planning Commission (PRC) is holding a workshop on July 28 at 6:00 p.m.
    in the Hall concerning Land Use; 
The first meeting of the Pahrump Valley Fire-Rescue Task Force (PVFRS) will be held July 28 at 6:30 p.m. in the Town Annex;
Fall Festival Carnival Committee is scheduled to meet on July 30 at 4:30 p.m. in the Annex;
Commissioners Cox and Trummell will hold their pre agenda workshop on July 31 at 9:00 a.m. in Room B;
TriCore will hold a meeting concerning the master plan on August 2 from noon until 8:00 p.m. in the Hall;
Fall Festival Executive Committee will meet on August 2 at 6:30 pm. In the Annex;
Nye County Commissioners will meet on August 3 at 8:30 a.m. in Tonopah.  The meeting will be teleconferenced at the Community Center;
Fall Festival Entertainment Committee will meet August 4 at 6:00 p.m. in the Annex;
There will be no Public Lands Advisory Board meeting on August 4 as they will not have a quorum;
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July 27, 2004

The Development Agreement Task Force will meet on August 5 from 2:00 p.m. until 5:00 p.m. in Room B;
Nuclear Waste and Environmental Advisory Board will meet on August 5 at 7:00 p.m. in Room A;
Fall Festival Vendor Committee is scheduled to meet August 6 at 9:00 a.m. in the Annex.

Paula Glidden announced that the husband of Nina Kelly, Chairman of the Fall Festival Carnival Committee had passed away and sent wishes of sympathy to Nina and the family.  

PUBLIC COMMENT

Bob Baker announced that the United Way is having a Luau at Honeysuckle Park on August 28 beginning at 6:00 p.m.  The cost is $5.00 for an authentic Hawaiian meal.  There will also be Hawaiian music for entertainment.  

“GOOD NEWS” REGARDING PEOPLE, EVENTS, AWARDS, CELEBRATIONS OR OCCASIONS THAT REFLECTS POSITIVELY FOR THOSE WITHIN THE COMMUNITY

Kari Frilot, Pahrump Chamber of Commerce, read a letter received at the Chamber regarding the fine job done by John O’Brien for the July 4th fireworks.

DISCUSSION, ACTION AND DECISION REGARDING PAHRUMP VALLEY CHAMBER OF COMMERCE FUNDING FOR FISCAL YEAR 2005 IN THE AMOUNT OF $19,000 FOR GRANT MATCHES FOR ADVERTISING AND EXPENSE REIMBURSEMENT FROM TOURISM TOOM TAX FUNDS (Typographical error on agenda.  Amount should be $19,600)

Kari Frilot explained that the Chamber of Commerce has been working with the Tourism Advisory Board and also with the Town budget process for her requests.  

Kari Frilot said the first match grant is a grant that was awarded by the Nevada Commission on Tourism for Nevada Magazine.  It is for six issues which are published every other month.  There is a special RV guide published once a year as well.  Ms. Frilot noted that NCOT awarded the Chamber $5,800 and she is asking for $5,000 from the Town.  

Ms. Frilot explained the second piece of the match grant request is for the Wild West Days beginning the end of September through the Fall Festival.  Requested in this grant was money to advertise on radio stations, the Highway Station and the Country Station.  These are heard on I-15.  This will also include an advertisement in the Western Horseman Magazine in September.  NCOT has awarded them $5,000 for this grant and is asking for $5,000 match from the Town of Pahrump which will include radio spots for Fall Festival the week prior to Fall Festival and country spots for the Wild West Extravaganza.  
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July 27, 2004

The third item on the request, Kari Frilot stated, is for the monthly reimbursement for handling and mailing of tourism related material.  The amount has been raised from $600 per month to $760.  Ms. Frilot noted that mailings have increased as well as calls to their toll free number.  The amount reimbursed for the telephone was $35 per month last year and have increased that amount to $40.  This would be for approximately 190 mailings per month on average.  The total request is for $19,600.

Paula Glidden asked Cristina Hinds if item #7 could be incorporated into this action.  Ms. Hinds replied that item #7 is for a separate request.

Jeanna Howard asked if the two grants Ms. Frilot is bringing forward are the same grants that Michaelson Cooper wrote previously.  Kari Frilot replied that they are not the same.  Ms. Howard asked if the $5,000 match for one of the grants says a portion is in kind and can the $5,000 be totally in kind.  What is the percentage of in kind versus cash, Ms. Howard asked?  Ms. Frilot said she is asking for cash.  The in kind that is being done in association with these grants is being provided through the design and advertisement for free through the Chamber.  Jeanna Howard asked if NCOT was asking for 100% match or is the Chamber asking.  Kari Frilot replied that all the cash is going to Nevada Magazine, Western Horsemen, or the radio stations.  

Richard Billman Motioned that the Board award to the Chamber $19,600 for grant matches, adverting and expense reimbursement coming from the Tourism Room Tax.  Jeanna Howard seconded the motion.

Jeanna Howard added that they will give the Town an accounting for the money so the public can be addressed as necessary.  Kari Frilot noted that the Tourism Advisory Board has a process that does include follow up.

Vote passed 4 – 0.

DISCUSSION, ACTION AND DECISION REGARDING GRANT TO CHAMBER OF COMMERCE FOR WILD WEST EXTRAVAGANZA FOR $5,000 FROM TOURISM TAX FUNDS

Bob Baker, Chamber member and Chairman of the Wild West Extravaganza, stated that two years ago two events were started, the Hoedown and the Pony Express Ride.  After the first three years it was decided that the events were too big and combined the two events under the Chamber of Commerce.  The event now consists of a three day weekend beginning September 24, and continuing through Fall Festival.  Mr. Baker explained that the Chamber is asking for advertising funds for the Wild West Extravaganza.  Bob Baker said they have a three tier attack for advertising.  Saddle West Casino is advertising the event worldwide by sending ads to all of their customers.  The Chamber of Commerce has provided for a second layer of advertising with the radio spots past 100 miles and the magazine advertising.  Mr. Baker stated that there is no
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July 27, 2004

advertising close so they are asking for support for a local advertising campaign within 75 miles of Pahrump.  Advertising will be placed in various newspapers more local such as the Review Journal, etc.  Also, a part of the request is for a sound system for the bands and contest.  Mr. Baker stated that he was hoping to partner with the Town for the sound system that will be used at Fall Festival.  Bob Baker noted that $1,000 of the $5,000 requested is to help defray entertainment costs.  There is a full slate of entertainment planned.  

Paula Glidden pointed out that she was present for Mr. Baker’s presentation to the Tourism Advisory Board and sounds like an exciting weekend and encourages all to dress in western wear that week and carry it through Fall Festival.  

Charlotte LeVar Motioned to approve.  Richard Billman seconded the motion.

Vote passed 4 – 0.

SECOND READING OF AMENDMENT TO THE BUSINESS LICENSE ORDINANCE – PTO #35 – PRESCRIBING FURTHER ENFORCEMENT PROVISIONS

Charlotte LeVar read the following:

    A FOURTH ACT AMENDING PAHRUMP TOWN ORDINANCE NO. 35 TO ADD
ADDITIONAL ENFORCEMENT PROVISION; REPEALING ALL PROVISIONS INCONSISTENT HERETO; PROVIDING FOR SEVERABILITY; REPEAL; EFFECTIVE DATE; AND OTHER MATTERS PROPERLY RELATING THERETO.

TOWN MANAGER’S REPORT

Dave Richards reported that the Fire/Ambulance negotiations continue.  Meetings were held July 16 and 19. A few issues remain unresolved at this time.  No other further meetings have been scheduled at this time.

Staff with assistance from the Town Attorney, have been revising the Room Tax Ordinance to include some provisions for RV park revenues.  The issue is still under review.  A draft ordinance is being discussed and will bring this to the Town Board after seeing the projected revenues from the ordinance.

Mr. Richards noted that the bids for television translator equipment have not gone out.  Dave Richards stated that he discussed with the television stations the potential for them to participate in the cost.  One station declined to participate and said they did not need their translator replaced.  With that, the Town has only one translator to replace which creates a 50% reduction in cost of the project.  This will be done as quickly as possible.  


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Dave Richards reported that the Quail Valley Estates representative indicated to the RPC that they need a 30 day continuance in their request for approval of their subdivision map.  Mr. Richards stated he sent a letter to the RPC indicating that the Town had not reached an agreement with Quail Valley Estates regarding mitigation of the impact which their subdivision would have and put them on notice that when and if an agreement was met the Town would let them know.

Mr. Richards reported that a follow up meeting with the County Commissioners and School District Administration is scheduled for August 10 at 1:00 p.m. at the school district office.

Dave Richards said that the Goals and Objectives meeting scheduled for July 26 would have to be rescheduled due to lack of attendance.  

Mr. Richards stated that attached to the back up were quarterly reports from staff with exception of Building and Grounds.  

Jeanna Howard asked that if the Board concurs that the Goals and Objectives meeting be started in the later part of the afternoon.  From a personal standpoint it is difficult to get away for four hours during business hours.  Ms. Howard said she feels this might be also true for Mr. Billman and Ms. Glidden.  Jeanna Howard suggested beginning after 4:00 p.m. would be of great help.  Mr. Richards said he would arrange that.

Ms. Howard asked about an item in Mr. Richard’s written report regarding the skate park closure.  Mr. Richards referred to Cristina Hinds for a response.  Ms. Hinds stated that the issue is still being resolved at this time.  A final bill has never been received from the contractor seeking final payment.  Letters have been sent in an attempt to resolve the issue.  Ms. Hinds stated that the Memorandum of Understanding with the contractor, in her opinion, has not been fulfilled.  The contractor has not responded to requests to have a meeting to bring this to resolve.
Jeanna Howard clarified that this time relates to financial closure and not physical closure of the skate park.  

Paula Glidden asked if a deadline date could be given to the contractor.  Ms. Hinds said this could not be done legally as they would have the right to come back because the bonding company is involved.  They want to get paid as they paid the subcontractors.  Cristina Hinds stated that it is her position that they owe the Town money to pay the subs.

ADVISORY BOARD REPORTS

Paula Glidden reported that the Joint meeting with the Town Board and Advisory Boards was held on July 19.  Of the boards present, they will move forward with the exception of the Public Lands board and the Parks and Recreation group.  


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July 27, 2004

Jim Petell reported that he was the only Public Lands member in attendance at the meeting with Parks and Recreation advisory board.  Mr. Petell explained that a short discussion was held which alluded to the fact that Public Lands would take Parks and Recreation money.  Parks and Recreation had no intentions of coordinating with Public Lands or joining the two boards to work at similar objectives.  Mr. Petell said he felt the meeting was quite negative as a motion was made not to accept the Public Lands and offered Mr. Petell a seat on the Parks and Recreation Advisory Board.  Jim Petell said he pulled the Room Tax – Parks and Recreation Fund to find out where the money would come from for the Last Chance Park Phase One.  Mr. Petell said he found that $35,000 is the only money available for the 480 acre park.  

Charlotte LeVar summarized that a motion not allowing the two boards to commingle under Parks and Recreation.  The vote passed.  Mrs. LeVar suggested that Mr. Petell will have to continue to get interest in the Public Lands Advisory Board in order to make it solvent.  

Jim Petell said that he has one interested person and has provided a copy of his letter to the Board, Town Manager and Staff as necessary.

Mrs. LeVar noted that present at the Parks and Recreation meeting were Dave Richards, Matt Luis and her.  All gave testimony that indicated that thee two advisory boards should be under one umbrella.   

Paula Glidden stated that they could not address membership under this agenda item and will be placed on the next agenda for approval.  Ms. Glidden also commented that the money Parks and Recreation has, nothing has been done with it because of the necessity of water rights.  

Charlotte LeVar explained that Matt Luis provided a plan for improvements at Simkins Park.  This has been addressed by Parks and Recreation and the plan is worthy of Town Board consideration.  Envisioned in the plan is a soccer field, a football field, a walking path and other items beneficial to the park.  Mrs. LeVar said she supports the plan but does not want to see the 480 acre plan go away as there is a need for a local hiking trail.  Mrs. LeVar pointed out to the Parks and Recreation Board at their meeting that if the Town Board feels that this is a good idea that money will be appropriated from the appropriate fund in order to insure this project goes forward.  

Paula Glidden said she appreciates both points of view but there must be a remedy regarding Public Lands.  Ms. Glidden asked if Mr. Petell can get a board together.  Mr. Petell said he already has a board with the addition of the new member.  Paula Glidden said that boards must work together to make things happen.

Mr. Petell gave some comments regarding the shooting range and explained that Sheriff DeMeo said he is working with Nye County on this matter.  Jim Petell said he should be working with the Town as well.  Mr. Petell said that Tony DeMeo said he has some disposable land for a

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shooting range but would not indicate the location of this property.  Charlotte LeVar stated that Matt Luis had some drawings for a shooting range.  

Harley Kulkin commented on the necessity of getting water rights.  Mr. Kulkin stated that the law needs to be changed from the Nevada laws of the 1930 and 1940 eras.  Harley Kulkin said it was ridiculous that a government entity has to buy something to serve the community.  Mr. Kulkin said he was told that it would require at least 100 acre feed of water rights to build out the fairgrounds.  This estimates out to approximately $1 million to serve the community.  Government entities do not do anything to profit from this as they serve the community.  Mr. Kulkin suggested writing letters and getting Rod Sherer involved to get legislation changed for government entities not have to buy water rights to serve the community.

Paula Glidden said she called the State and asked if there were any exceptions for the government and was told there were none.  

Harley Kulkin noted that there is political pressure regarding water rights that was notices from the people in the State.  

Jeanna Howard reported that the Development Agreement Task Force had their first meeting and they discussed the areas of concern, parks, fire, sheriff, sewers, etc.  Ms. Howard pointed out that at that meeting that the Superintendent gave notice that they have placed on the Nye County Commissioners agenda an item to impose a $1,600 impact fee.  Ms. Howard noted that they can do separate impact fees than that of the Town.  Under the impact fees being pursued by the Town which takes many months of planning and investigating under the NRS requirements, the school district does not have to follow those restrictions.  Jeanna Howard explained that when the Town went before the RPC and Commissioners requesting the impact fee, the school district was included in the request. Ms. Howard stated that the school district is asking for the full $1,600 for themselves which they can by law.  Ms. Howard said she has a child in the school district and her concern is that it is going to be very difficult for the Commissioners, in her opinion, to go after establishing the impact fees that the Town has requested covering the other entities.

Ms. Howard stated that the RPC addressed the Quail Valley Estates who asked for an extension of time and will report to the Town Board after the RPC meeting.  

Jeanna Howard asked for an agenda item for the next meeting for the Town Board to consider that placing a liaison to the RPC that the position be for two years for continuity purposes.  Ms. Howard pointed out that it takes a full year to get momentum and knowledge and involvement in projects.  Jeanna Howard asked that this Board consider recommending to the County Commissioners that they make the Town Board liaison position a 2 year appointment.  

Ms. Howard reported that Mr. Jerome Pollock, a member of the Nye County Federal Impact Advisory Board, passed away and sends condolences to the Pollock family and speedy recovery for Mrs. Pollock.
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DISCUSSION, ACTION AND DECISION REGARDING ACCEPTANCE OF BILL MADDOX AS FALL FESTIVAL RODEO COMMITTEE CHAIRMAN

Charlotte LeVar reported that Scott Gregory has moved to Texas and Bill Maddox was voted on to replace Mr. Gregory as Chairman.

Charlotte LeVar Motioned to accept Bill Maddox become the Fall Festival Rodeo Committee Chairman.  Richard Billman seconded the motion.

Vote passed 4 – 0.

DISCUSSION, ACTION AND DECISION REGARDING ACCEPTANCE OF PAT MARZOLINE AS FALL FESTIVAL PARADE CHAIRMAN

Charlotte LeVar reported that due to the health reasons, the present Chairman as resigned as Chairman.  Pat Marzoline has accepted the responsibility of Chairmanship of the Fall Festival Parade Committee.  

Charlotte LeVar Motioned that Pat Marzoline become the Fall Festival Parade Chairman.  Richard Billman seconded the motion.

Vote passed 4 – 0.

DISCUSSION, ACTION AND DECISION REGARDING “CITIZEN OF THE MONTH” AWARD TO BECOME CITIZEN OF THE YEAR BEGINNING IN 2005

Jeanna Howard explained that she is proposing calling this award Pahrump’s Pillar of Character Award.  Ms. Howard stated that this award is for Citizens of Pahrump, as well as businesses, who demonstrate kindness, good character in a humanitarian effort that resolves in the betterment of the community or for an individual of our community.  They will be officially acknowledged at a Town Board meeting and listed on the official Town of Pahrump website with additional acknowledgment from local television and print media.  Jeanna Howard noted the attributes for consideration include trustworthiness, respect, responsibility, fairness, caring and citizenship.  These attributes are practices on a daily basis in the community and feel it would be wonderful to acknowledge some of these people on a quarterly basis.  Ms. Howard said she would like to solicit sponsorship from businesses to sponsor the plaque and a gift certificate of award to individuals.  Nominations would be solicited and a committee would comprise of two citizens, two Board members and a member of the Chamber of Commerce.  

Richard Billman asked if this is quarterly.  Jeanna Howard said she talked to other communities that do them monthly and feels that monthly would be too difficult for this Board with all their other activities.  Quarterly is advised and this is a revised model from other communities.  Richard Billman asked if one of the quarterly recipients would then be Citizen of the Year.  Ms.
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Howard replied that she is asking the Board for input if they would like to pick one of the four as a person of the year or just quarterly acknowledge citizens.  To place one more persons as more important than another would be extremely difficult task.  Jeanna Howard said she would like to see a permanent recognition at the Town Office.  

Paula Glidden asked if quarterly was too often in the sense of one more meeting and one more committee coming together.  Ms. Glidden said she loves the idea but feels that two times per year is enough.  Jeanna Howard replied that it is at the Board’s discretion.  

Charlotte LeVar noted that it does become a challenge and that four times a year may be difficult.  

Richard Billman commented that Citizen of the Year seems more of an honor than Citizen of the Quarter.

Paula Glidden asked if more people could be honored at the same time. Mr. Billman commented that who would want to be runner up Citizen of the Year.  Jeanna Howard concurred and noted that this is an award and not a contest.  

Charlotte LeVar said it should be left on a yearly basis or semi annually rather than quarterly.

Richard Billman Motioned to initiate the Citizen of the Year Award and it begin in 2005.  Paula Glidden seconded for discussion.

Jeanna Howard suggested that if the Board would like to change it that it be put back on the agenda as there is a conflict in the proposal submitted and the agenda item.  Ms. Howard noted that if there is to be a citizen of the year, her proposal needs to be revamped and brought back to the Board.  Ms. Howard stated that it named Pahrump Pillar of Character because it is about what they do in the community.  Jeanna Howard stated that the award can be renamed if necessary but asked that the Board review what was submitted and bring back recommendations.  

Vote failed 0 – 4.  

DISCUSSION, ACTION AND DECISION REGARDING FALL FESTIVAL ENTERTAINMENT CONTRACTS FOR TALENT BUYERS NETWORK AND LAS VEGAS BLUES KINGS

Jeanna Howard noted that contracts have been provided to the Board in their back up.  Ms. Howard explained that the Talent Buyers Network is for the main entertainment for the Fall Festival.  Other contracts will be made for much smaller amounts with the other entertainers but feel this contract need approval of the Town Board because of the dollar amount of these two contracts it is important to bring to the Town Board.  The contract with Las Vegas Blues Kings (VBK Sound and Lighting Company) is for technical support and lighting.  
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Jeanna Howard Motioned to approve the contract with Talent Buyers Network and Las Vegas Blues Kings as presented.  Richard Billman seconded the motion.

Charlotte LeVar asked the about the Rain or Shine clause in the contract.  Jeanna Howard replied that you cannot get a professional provider to perform without booking their time.  Mrs. LeVar asked Cristina Hinds if she reviewed the contract.  Ms. Hinds said she did and found it to be a standard contract.  

Terry Davies commented that someone should look into inclement weather insurance.  Cristina Hinds said she would look into it.  

Jeanna Howard noted that this insurance would cost more than the budget for the entertainment.

Vote passed 4 – 0.  

DISCUSSION, ACTION AND DECISION REGARDING TOWN OF PAHRUMP EMPOYEE POLICY

Paula Glidden stated that in reviewing the employee policy she found most to be very standard.  Ms. Glidden said she found that on page 4 – 4 was changed.

Dave Richards explained that it was a provision to allow overtime for exempt employees.  Mr. Richards said he felt that was not consistent with the Fair Labor Standards Act (FLSA) and would be contrary to the best interest of the Town.  

Paula Glidden stated that she had a problem with 2 A in that it is subjective.  

Jeanna Howard noted that under General Provision 1.3, (page 1-1) the third paragraph states “All changes, revisions, additions, and notices of deletions to these policies will be made available to all employees”.  Ms. Howard asked if it should read “notification will be made to the employees” rather than “available to all employees”.  

Jeanna Howard also noted that in 1.5.1 (page 1-2) under Contents reads that “An Employee’s supervisor or manager may elect to maintain a duplicate copy of the documents;” Ms. Howard asked Mr. Richards if he has found that to be usual and customary in the public sector as in the private sector it is an absolute negative and are under lock and key.  Mr. Richards replied that he has not found it to be other than for a separate file for grievances that would not appear in the personnel file, but not a duplicate file.  Ms. Howard recommended that that be changed as she feels it inappropriate to have a secondary copy of a personal file anywhere other than the main copy within the town manager.  

Richard Billman asked Cristina Hinds if she had any comment regarding this.  Ms. Hinds said she was discussing with Mr. Richards if there were duplicate files how it would be handled.  
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Dave Richards recommended that the Board approve the Policy as amended with the Town Board comments.  

Jeanna Howard Motioned to accept the Policy with amendments.  Richard Billman seconded the motion.

Cristina Howard suggested that under section 1.3 (page 1-1) that in paragraph to it should read “all employees are required to” rather than “expected to” sign the accompanying form, stating that they received the policy.  

Paula Glidden stated that this amendment would be included as well.

Vote passed 4 – 0.

DISCUSSION, ACTION AND DECISION REGARDING TOWN MANAGER’S EMPLOYMENT AGREEMENT

Jeanna Howard stated that she has not had the opportunity to read the agreement and asked if the Board has read it.  Paula Glidden said that the original agreement was given to the Board approximately two weeks ago.  

Richard Billman noted that Paula Glidden, Cristina Hinds, and Mr. Billman, worked diligently on this agreement and there were only a few changes from the original draft.  One of the changes was the salary.  Paula Glidden stated that they were deleting the use of the car.  Cristina Hinds added that it could be used for official use only and no personal use of the car.  Richard Billman said that they added five (5) days executive leave per year.  Those were the only changes from the original Mr. Billman said.  Dave Richards corrected Mr. Billman and stated that was included in the original draft.  Mr. Richards stated that the only other significant change was moving the deferred compensation benefit from retirement and building it into the base salary.  Mr. Billman replied that it was changed because they were concerned that it was a percentage and felt that they would be more comfortable with a figure rather than a percentage.  

Paula Glidden asked if the Board had reservations about moving forward with this.  

Charlotte LeVar Motioned to accept the Town Manager’s Employment Agreement with the new changes.  Richard Billman seconded the motion.

Richard Billman noted that all the changes are in the document in front of them.  

There was discussion regarding the effective date as to whether it would be August 1 or July 1.  

Charlotte LeVar amended her motion to accept the Town Manager Agreement effective July 1, 2004.  Richard Billman seconded the motion.  
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Vote passed 3 – 0 – 1.  Jeanna Howard abstained.

CONSENT AGENDA

A.    Action – approval of Town vouchers
B.    Removed
C.    Action – approval of Special Town Board meeting of July 19, 2004
D.    Action – approval of Special Joint Town Board/Advisory Board meeting of July 19, 2004
E.    Action – approval ambulance write offs.

Richard Billman Motioned to approve the Consent Agenda item A, C, D, and E.  Jeanna Howard seconded the motion.  

Vote passed 4 – 0.  

ADJOURNMENT

Paula Glidden adjourned the meeting.
Respectfully submitted,



Charlotte LeVar, Clerk

cc:    Town Clerk                    
    Nye County Treasurer                
    Town Board                    
    Nye County Planning            
    Nye County Commissioners            
            Nye County Clerk                       
            Cristina Hinds
            Dan McArthur                                                                   
/cw

 


Backup

There is no backup posted for this meeting.