Agendas & Minutes


March 14, 2006

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
150 NORTH HIGHWAY 160
TUESDAY – 7:00 P.M.
March 14, 2006

 


Agenda

1.    Call to Order, Pledge of Allegiance, and Welcome.

2.    Discussion and decision regarding agenda items.

3.    Public Comment. Action may not be taken on matters considered during this period until specifically included on an agenda as an action item (NRS241.020 (2) (C) (3).

4.    Discussion and decision regarding Resolution 2006-08 naming Walter J. Williams Highway. Tim Hafen/Richard Billman

5.    Discussion and decision regarding PVFRS/EMS Medical Director service agreement with Dr. Higgins. Fire Chief/ Town Manager

6.    Discussion and decision regarding Resolution 2006-05 a “Major Events” policy.  Paul Willis/Town Manager

7.    Discussion and Decision regarding funding for 6th Annual Pahrump Town Clean Up. Patricia Cox/Town Manager

8.    Discussion and decision regarding Resolution 2006-09 requesting the Nye County Board of Commissioners fund the purchase of water rights pursuant to Nye County Resolution 2005-05. Town Manager

9.    Discussion and decision of Resolution 2006-07 appointing the Town Auditor for                                 
2005-06 and accepting the proposed audit services engagement letter with
Daniel C. McArthur, Ltd., CPA. Finance Director/Town Manager

10.    Town Manager’s report

11.    Advisory Board reports

12.    Consent Agenda Items

A.  Action - approval of Town vouchers
B.  Action - approval of Town Board meeting minutes of Special Joint Meeting of February 11, 2003 held in Beatty.

13.    Adjournment

A quorum of Nye County Commissioners may be present at any Town Board meeting but they will not take any formal action.

Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town Board meetings upon request.

POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWARE AND CHAMBER OF COMMERCE

 


Minutes

PRESENT:                            ABSENT:        
                                
Richard Billman                    
Laurayne Murray                                                       
Ron Johnson
Paul Willis
Ed Bishop

CALL TO ORDER

The meeting was called to order and the Pledge of Allegiance was done.  Welcome was made to all in attendance.

DISCUSSION, ACTION AND DECISION REGARDING AGENDA ITEMS:

PUBLIC COMMENT: ACTION MAY NOT BE TAKEN ON MATTERS CONSIDERED DURING THIS PERIOD UNTIL SPECIFICALLY INCLUDED ON AN AGENDA AS AN ACTION (NRS241.020) (2)(C) (3):

An active citizen (name unknown) said he thought that the Board was wasting money and he wanted a sign mounted to the wall of the community center that would read “Is it necessary, Can we afford it and is it Constitutional”.

He said that he was willing to pay for the sign and that he sent an e-mail to the Board members on Tuesday January 3, 2006 as well as five Commissioners yet he had not received a response.

Mr. Bishop said he had no idea what the gentleman was referring to.

The citizen insisted that Mr. Bishop understood.


                    1

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

The opportunity to approach them and request that they consider funding the purchase of the water rights that was approved and pursuant to their Resolution 2005-05.  

Paula announced the Chili Cook off that was to take place on May 20th 2006 in the parking lot at the Saddle West Casino.  The cook off had eight to twelve people’s choice teams and invited the Town Board members to join also.

Jean Mason said that during the last meeting at the request of a County Commissioner as a agenda item will the board permit an item to be placed on one quarter percent sales tax for personnel only for all the Fire and Rescue in the County or not.   She said that the public was told at that meeting that a workshop would be scheduled and if so, would the public be invited.

Mr. Bishop said that since the discussion would be concerning the spending of the publics’ money that this it would be the reason that the shop would be held and that the public could have the opportunity to make comments.

She said that she was offended that the workshop had not yet been scheduled because it needed to be presented to the public and asked had the workshop been scheduled yet.

Mr. Richards said yes and one workshop was scheduled to take place at the Bob Rudd Community Center on March 25th on Saturday at 9:00 am, and the other was to be held at the Annex on Friday March 25th at 7:00 pm.

Sally Devlin thanked the Board for the approval of the swimming pool and said that since chlorine is toxic she had called pool manufactures to inquire about another safer treatment for the water and she asked if the Board member would look into getting involved in this issue.   She requested that Board Manger to follow up with her.

DISCUSSION AND DECISION REGARDING RESOLUTION 2006-08 NAMING WALTER J. WILLIAMS HIGHWAY:

Tim Hafen spoke of Mr. Williams’ contributions to the Town of Pahrump.  He said that he also sold land to members of the Town at very good prices.  He said that the idea would not change any address and the rest of the highway will keep the name Highway 160.

2
PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

He said that this request was an honorary dedication to Mr. Hafen and requested that the highway be called Walter J. William Hwy to begin at Homestead and end at Basin.

Mr. Williams’ son said he thought that his parents gave thanks to the Board for their support thus far and welcomed any questions or comments.

Mr. Bishop motioned to approve the resolution with the change
from the county line on the south to the intersection of 160 and Leslie on the north to be named the Walter J. Williams Highway.

Mr. Billman asked if he would accept more land for the project than what he was requesting.

Mr. Hafen said that he believed that Mr. Williams son would be pleased to accept the addition to the project.

Mr. Willis asked Mr. Hafen if there was any particular reason why he had selected these particular areas.

Mr. Hafen said that it was because he owned the area of Pahrump Valley Blvd. and the property in the middle and property within the perimeters of Hwy 160 up to Basin and beyond and beyond Homestead.

Mr. Billman seconded.  

Mrs. Murray asked what would be the proper procedure in to presenting the request for the signs.  

Mr. Richards said that he was sure that NDOT had a program that would take care of the renaming of the highway and he believed that the intent was to pursue the support of the Nye County Board of Commissioners and once that was done the Board would approach NDOT and begin the application process.

Motion 4.0






3
PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

DISCUSSION AND DECISION REGARDING PVFRS/EMS MEDICAL DIRECTOR SERVICE AGREEMENT WITH
DR. HIGGINS:

Scott Lewis said that after meeting and conducting a review of Dr. Higgins resume and credentials, he found that the doctor was highly recommended and he believed that the references showed that the Doctor would be an excellent choice to fill the position of Medical Director.

Paul Willis moved to approve.

Mr. Billman seconded.

Mrs. Murray said that she was concerned about the existing contract that was still active.

Mr. Lewis said that the contract would be closing out soon and that the department would simply allow it to expire and during that time it can be used to get certain aspects and have everything in place.

Motion 4.0

DISCUSSION AND DECISION REGARDING RESOLUTION
 2006-05 A “MAJOR EVENTS’ POLICY:

Mr. Willis said we needed to get a policy in place that would encourage agencies to communication for planned major events which attracted more than 500 persons.  He said that he would like to see the cooperation of the Sheriffs department, the Fire/EMS and others agencies as well.  

Paul Willis made motion to approve.
               
Mr. Billman seconded.




                    4



PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

Mr. Billman said that the requirements for portable toilets seem to be a great amount.

Mr. Richards said after calls had been made to compare prices that the requirement for (1) unit per ten persons for the 500 persons in attendance, was pretty much the standard on all contracts.

Mrs. Murray said that she noticed on page 2 asked

Mr. Richards those items to be removed should be moved in a reasonable amount of time.

Paula Alfonta introduced Mr. Manning Laveria said that she noticed the sanitation requirements and this was a issues for her because if she had to supply the 500 toilets for people this was an issue because last years’ event attracted at least 8,000 people and that would mean that we would need 750 additional toilets and we were not that big in the county.  She said that she had invited people from Pahrump Sanitation that were not present that could address the formula for working out the amount and cost of the toilets.  She said that the Pow Wow Committee makes arrangement to have the portable potties cleaned on Saturday and they were set up on a Friday when the Pow Wow starts and removed by Monday morning.

Ms. Alfonta said she agreed with just about all of the policies but she thought that we should consider the nature of the various events and look at how they are being handled and whether or not there is some type of service agreements with the company and if she rented 750 potties at $8.00 it would cost me 6,000.00 that would fill the parking lot and there would be no space for parking.  She said that the second item that needed to be addressed was concerning the Deposits and Fees that said that the deposits should be paid by Certified check and the funds may be refunded at the Town’s discretion if nothing is damaged or missing and she thought that it should read “and shall be returned if nothing is damaged or missing”.   She said that this was a matter of verbiage.
                   
Mr. Willis asked what the formula was from the Sanitation.

Paula said that she was not too sure of the formula that was used but that we may consider incorporating that into the Health department requires a number of wash basins.  She thought that the issue needed to be addressed before the next event. She


                    5

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

said because there was no beer served there would not be such a demand for so many pots.   She thought that we needed to address that and consider the fact in making the decision on the spending because the same amount of people were not present at one time, plus the fact that since beer was not allowed at the Pow Wows and there would be less use of the facilities.  She said that we needed take look at that fact and last year we probably had 8,000 total but 1,000 on the first day, 4,000 3,000 on another day.

A concerened Citizen (name unknown) said that he wanted to directed  his question to Mr. Richards and asked would this policy  applied to Town sanctioned events as the Fall Festivals and if so if we had 30,000 people would we have to have 3,000 portable pots where we would find that amount of potties.

Mr. Richards said that we would obviously have to readdress this issue.
And there has to be a better way to solve the problem.

The citizen said that all of the participants were not attending the event at the same time as they were coming and going over a two day period.

Mr. Bishop asked the favor of the Board and would not like to take taking any action at this time he said that he would rather see the Board not take any action until we had a planned formula that was reasonable and rationale to everyone involved.

Mrs. Murray said the Public Health Department had certain guidelines that would be published that need to be followed and could we just claim the policies that the Sanitation facilities would be provided according to the Public Health Department requirements.

Paula said that she would get information from both agencies and that she would see if she could have that information to give to Mr. Richards so that he could give a report by the next meeting.

Mr. Billman said that we should table the issue to the following meeting when we would have the answers.




                    6
PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

Concerned citizen (name unknown) said that it had been her experience with other cities and that the writing of the requirements were very vague and she asked if
we had contracts now that people must sign and that use the facilities and she liked the fact that all law enforcement and personnel should be formed of the events and they should have a formal notification as well as a design of the set up for the event and a work shop would be good.  

Vickie Parker wanted to know did the policy mean 500 people for the event or 500 people at one time.  Mrs. Parker said it needed to be clarified because it was not written that way.  She said that a good example the annual Art & Sole event and the fact that you never see 500 persons at one time but they visit day by day at a time.

Concerned Citizen said that he too agreed that some items were vague and he wanted to get better clarification on the Prohibition of criminal or illegal activities, the consumption, possession, or the serving and sales of alcohol.  He said that he was very confused about the statement and if they were permitted to consumption and sales or alcohol.

Mr. Richards said that this was not the proper reading of the statement.

He asked for further explanation of the statement.

Mr. Richards said that profit making events or private entities were events that were being held by someone who is operating with a tax permit.

The citizen asked what we had profit making entities viewed in this now like the Art and Sole.

Mr. Richards said that we were not referring to the Community Center events as the Art and Sole but events held in the park areas.

Concerned citizen ask if he was referring to activities like Earth Day and Cico and he asked if the insurance was to be paid for by the day.

Mr. Richards said he believed that it was paid by the day.

Citizen said that he looked in to it and found that the amount of the insurance was $350.00 per day to cover this and that he should make it know that it is award of.  



                    7
PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

Citizen said that the insurance should be looked at, and table until more research was done.

Mr. Willis said that he wanted to revise his motioned to change the sanitation section to meet State Health Standards.  He said that he thought that would address the problem and that he would like to amend the statement to say “shall be returned”.

Mrs. Murray motioned to approve.

Mr. Billman seconded.

Mr. Murray wondered if someone wanted to do a fund raiser and donate the money to the Senior Center would this also apply.

Mr. Billman those types of events would not be considered nonprofit
and it would not be a prohibited event that the contract was referring to.

Mrs. Murray said she was not sure if those types of events if the reason for the event.

Vote 4.0
 
TOWN DISCUSSION AND DECISION REGARDING FUNDING FOR 6th ANNUAL PAHRUMP CLEAN UP:

Mrs. Cox invited all to come out and participate and

She said that her group was requesting the estimated cost of $4,500.00th to $5,000.00 dollars be awarded for the advertising of this years as referred in the back up and she said that if there was any way that the group could save on the cost it will be considered.  She wanted to give Mr. John Shay of Pahrump Valley Disposal a special recognition.  

Mrs. Murray motioned to approve.

Mr. Bishop is said that this seemed to be quite an increase in cost from last year.



                    8
PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

Mrs. Cox said that it was due to the cost of advertising was the reason for the increase if cost for this years clean up.  She said that instead of spending the money on tee shirts this year the Board decided to invest in maybe TV and Newspaper ads.

Mr. Bishop asked if Mrs. Cox could list the cost in the budget the various cost of ads and advertisement for $16,090.00 and could we put the ads in the Pahrump Valley Times what kind of ad would we be getting and if it would be a two inch ad or quarter page or half a page.

Mr. Billman asked what size ad the Board would be getting for 16,000.00.

Mr. Cox said that would be starting out with a quarter page ad and it would to two half page covers which are prices and she would save the half page size until the last three weeks of the event to insure that the event would catch the public’s eye.  Mrs. Cox said that she saw a great decrease in the amount of participation last year and that they should try to get more public attention by way of the media and perhaps get an add in the papers to increase the  because of the lack of advertisement.

Mr. Richards said this past week NDOT came out to clean up from 160 from Basin to Simkins Road and I was looking at dollars and it was $425.00 a mile so we are talking about $5,000.00 for 100 miles and he thought it was a bargain.

Patricia Cox said especially because the ads would read “Sponsored by the Town of Pahrump.

Vote 4.0

DISCUSSION AND DECISION OF RESOLUTION 2006-09 REQUESTING THE NYE COUNTY BOARD OF COMMISSIONERS
FUND THE PURCHASE OF WATER RIGHTS PURSUANT TO NYE COUNTY RESOLUTION 2005-05:

Mr. Richards said that the Town was recently approved for $250,000.00 for the purchase of 25 acres feet of water right for the County however; we were still in need of $50,000.00 to cover the expense.    He said that it was at the discretion of the Nye County Commissioners whether they spent funds for the water rights for the Fair Grounds and he would like the opportunity to approach them and request that they consider funding the purchase of the water rights that was approved and as



                    9
PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

pursuant to their Resolution 2005-05 which states that the funds was designated for that purpose.

Mr.Willis motion to approve.

Mr. Murray Second.

Vote 4.0

DISCUSSION AND DECISION OF RESOLUTION 2006-07 APPOINTING THE TOWN AUDITOR FOR 2005-06 AND ACCEPTING THE PROPOSED AUDIT SERVICE ENGAGEMENT LETTER WITH DANIEL C. McARTHUR, Ltd., CPA.:

Mr. Richards said that he had Mr. McArthurs’ engagement letter
that listed his fees for the fiscal year 2005-06 which to totals 14,850.00 and out of pocket expenses not to exceed $500.00 and recommended that the Board approve the Resolution and accept the proposed audit service engagement.

Mr. Willis moved to approved.

Murray seconded.

Vote 4.0

TOWN MANAGER’S REPORT:

Mr. Richards said that the Budget Workshops are scheduled for March 29th, 30th and 31st in the annex at 6:00 p.m. and the Sales Tax plan are scheduled for March 25th and will start at 9:00 a.m. in the Bob Rudd Community Center, the March 31st meeting will begin at 6:00 p.m. in the Annex.

We have under the issues of the joint for County Commissioners Town Board committee two Federal grant applications (one for the Town and one for the





10

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

County) of $198,000 each for fairgrounds development and there had been some miscommunications between the Town and the Corporations Agencies in  Washington.
    
He said that as a part of a proposal for services to shepherd BLM projects he has asked Ms. Mary Ellen Giampaoli to be empowered to include following that trail for that appropriation, as it indicated that we were approved for consideration.  He stated that she would be preparing a proposal on the promise that for the end of this week and he should have something more to report by the next Town Board meeting.

Mr. Richards said that he was waiting for some renderings for the Community Center roof replacement issue and we had a hourly proposal with a company called Willdan from Henderson and they had agreed to come out to review the projects.  
He said that PETT money for roof replacement this year but he thought this
amount was not enough.

He said that the Water Rights transfer application had been a bit of frustration
for him and Mrs. Mary Ellen Giampaoli was also pursuing that matter and the application had been submitted for January or February for the Water Rights for the Fair Grounds that Mr. Hafen had transferred to the Town last year and the details where difficult to recall but he did have a file and we had been notified that we were ready for approval with the State Engineer since November of 2005 and that no results had been received to date.  

Mr. Richards said that on March 7th the NDOT and Forestry Service conducted their cleanup from basin to Simkins with noticeable improvement and it would continue to be cleaned up as necessary.

He said that his meeting with a USDA technical assistant regarding Waste Water Treatment options they are researching legal procedures involved in creating sewer or General Improvements Districts and he was waiting for a response by next week.  
 
Ms. Murray said that she wanted to get an up date on proposed Ambulance Service agreement.

He said that it was set for this meeting he anticipated that it would be ready for the next meeting on March 28, 2006.



                    14
PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
March 14, 2006

Ms. Murray asked to be updated on the draft sex offender.

Mr. Richards said that he was waiting for legislation that we were looking at June or July we were waiting on legislation that would probably change the tiers that would be reverenced in the ordinance and once that was approved it would be ready to present it to the Board.

ADVISORY BOARD REPORTS:

Jim Patell said the last meeting was held the first Wednesday of this month and was attended by nine members.  He said that the Board members placed emphasis on the land that they were going to acquire for the Veterans’ park that was so much needed.  He said that the hollow ground areas as well as the Last Chance Park
was being considered as well as the archeological aspects, the animals, plants and endangered species and forest needed to be addressed.

He said that the issue was bought up in the National Treasurers meeting that was held by Senator Titus, Senator Rhodes, and others officials on February 10, 2006
at the Town’s annex and he asked for the support of the Board members concerning the mentioned items.  The shooting range on Bell Vista is strictly off limits would need authorization to clean it up and eventually construct a nice shooting range in the future.

CONSENT AGENDA ITEMS:

Paul Willis made motion.

Mr. Billman seconded.

Vote 4.0

ADJOURNMENT:

 


Backup

There is no backup posted for this meeting.