Agendas & Minutes

November 19, 2009 - Special Town Board Meeting

THURSDAY - 6:00 P.M.
NOVEMBER 19, 2009



There is no agenda posted for this meeting.



    Town Board:
        Nicole Shupp
        Bill Dolan
        Vicky Parker
        Frank Maurizio
        Mike Darby
        Bill Kohbarger
        Michael Sullivan

1.    Call to order and pledge of allegiance.
Chairman Nicole Shupp called the meeting to order and led in the pledge of allegiance.

2.    Discussion and possible decision regarding Bid #2009-05 – Website development and maintenance. (Action)
Mike Darby asked if Calvada Design has been heard from, and he expressed concerns that Brian K Media only submitted a flat hourly rate without saying how much it would be to build the site as in the other proposals.

Frank Maurizio said he felt the bid should be kept at the town level and he liked Calvada Design. Mr. Maurizio stated we did not need to pay $26,000 for all the bells and whistles.  

Vicky Parker agreed that it should be local and she said either Calvada Design or Brian K could do a more than adequate job.  Mrs. Parker noted that the deciding feature would be that the Brian K photography was excellent.

Vicky Parker motioned regarding Bid #2009-05 – Website development and maintenance go to Brian K. Shoemake (Brian K Media).  Bill Dolan seconded the motion.

Brian K. Shoemake stated he was a local Pahrump resident.  His company is Brian K Media and Design specializing in custom website design and website maintenance.  Mr. Shoemake noted that the Board has the information from his proposal.  He put the packet together based on the original RFP.  Mr. Shoemake was unclear when putting the package together whether a new complete website was needed or if it was mainly for website maintenance over a 5 year contract.  It has become clear to him that the Town does want a whole new website.  He stated he was prepared provide the Board with information for building a whole new website.  

Mike Darby explained that it was previously broke down in paperwork from the last meeting into maintenance, how much per year, initial set up and anything else.  Mr. Darby asked what Mr. Shoemake would project to set up a site.  Mr. Shoemake replied that to build a whole new website based on a content management system that would give the Town personal the ability to do updates and add content to the website without having to do any programming; he is prepared to provide that for the Town for $25,000.  He also said he was prepared to handle the five year maintenance contract, including the photography, all programming necessary to create the backend functionality and unique web design package.  

Mr. Darby asked what Brian Shoemake projected as yearly maintenance.  Mr. Shoemake replied that a projection is hard to estimate with any accuracy and would be based on the Town’s need.  Once the website is online there would be very little maintenance needed in order to maintain it.  Brian Shoemake said he provides hosting for all of his customers and hosting is $59.95 per month for the complete website which would be a monthly cost.  Any additional cost would be at the discretion of the Town.  Photography and added features, website upgrade, could all be discussed prior to any charges being incurred.  Mr. Darby asked what hosting would include. Brian Shoemake replied that it would include bandwidth for streaming video and audio, full managed hosting having someone working behind the scenes 24 hours a day to be sure it is running.  He will handle all custom email accounts, setting up email addresses for each person and maintain the website to insure it is functioning properly.  His maintenance package includes free repairs if anything happens to the website at no additional charge if anything goes wrong with it.  There will be a professional behind the website and will be online and functioning 24 hours a day.  There will be no need to worry about broken links, broken images, and broken pages and will be professionally maintained and managed rather than something like and putting it online hoping nothing goes wrong with it.  Mr. Shoemake stated he handles all the back end management of the website.  

Sam Jones commented.

Bill Kohbarger noted that this would be pending a contract to be discussed between him, Mr. Sullivan and Mr. Campbell and brought back to the Board to approve.  

Ken Henderson, Calvada Design, stated he also submitted a proposal and pointed out that his pricing was a fixed price which means less risk for the Town.  Mr. Henderson said he included a pricing page in his proposal which was well broken down.

Vote passed 3 – 2.  Mike Darby and Frank Maurizio voted nay.
3.    Discussion and possible decision requesting to fund Powwow grant money from Pahrump Tourism and Convention Council. (Action)
Vicky Parker explained that this was discussed at the Pahrump Tourism and Convention Council (PTCC) meeting held on Wednesday (11/18/09) at length and the PTCC recommended the Town provide up to $6,100; $3,100 for marketing and $3,000 for cultural support.  

Mike Darby motioned to approve the award of $6,100 from the Tourism grants to the Powwow event.  Bill Dolan seconded the motion.

Vote passed 5 – 0.

4.    Public Comment. Action may not be taken on matters considered during this period until specifically included on an agenda as an action item – NRS241.020 (2)(C)(3). (Non-Action)
Manual Rivera, President of the Powwow, thanked the Board for their help.
August (last name unknown) invited all to the Diabetes Awareness walk on Saturday at the Powwow.
Sam Jones commented about holding special meetings.

5.    Adjournment.
Meeting adjourned at approximately 6:15 p.m.

Respectfully submitted,

Vicky Parker, Clerk
Pahrump Town Board



Download Files

Type Title
PDF Aenda Item Request / Grant Agreement 321KB