Agendas & Minutes


October 26, 2004

PAHRUMP TOWN BOARD MEETING
BOB RUUD COMMUNITY CENTER
150 NORTH HIGHWAY 160
TUESDAY – 7:00 P.M.
OCTOBER 26, 2004

 


Agenda

Swearing in of replacement Town Board member.

1.    Call to order.

A.    Pledge of allegiance
B.    Welcome

2.    Discussion regarding agenda items.

3.    Announcements.

4.    Public Comment (Action may not be taken on matters considered during this period until specifically included on an agenda as an action item (NRS 241.020(2)(C)(3).

5.    “Good News” regarding people, events, awards, celebrations or occasions that reflects positively for those within the community.

6.    Second Reading of an amendment to Pahrump Town Ordinance #45 authorizing the Fire Chief to write burn violation citations.  Town Manager

7.    Discussion, action and decision on Resolution #2004-12 authorizing installment purchase agreement or medium term obligation in the amount of $375,000.00 to acquire fire protection equipment.  Town Manager

8.    Discussion, action and decision regarding bid proposal for engineering services for Simkins Park.  Matt Luis

9.    Discussion, action and decision regarding improvements to Passive Park at Honeysuckle.  Matt Luis

10.    Discussion, action and decision regarding presentations to the Town Board from developers and matters relating thereto.  Ed Bishop

11.    Discussion, action and decision regarding security exchanges with USDA Rural Development for Medics 14 and 15.  Town Manager

12.    Discussion, action and decision regarding sale of vehicles Medic 14 and Medic 15.  Town Manager

13.    Town Manager’s Report

14.    Advisory Board Reports

15.    Discussion, action and decision regarding Fall Festival Board members attending the International Association of Fairs and Expositions Annual Convention in Las Vegas November 29- December 2, 2004.  Jeanna Howard

16.    Discussion, action and decision regarding stock contractor for Fall Festival 2005 rodeo.  Bill Maddox/Town Manager

17.    Discussion, action and decision regarding specialty act contract for Fall Festival 2005 rodeo.  Bill Maddox/Town Manager

18.    Discussion, action and decision regarding Rodeo Committee members attending convention in Las Vegas. Bill Maddox/Town Manager

19.    Discussion, action and decision regarding Tourism – Room Tax grant for up to $5,000 to advertise the World Finals Professional Armed Forces Rodeo to be held in Pahrump November 12-14, 2004.

20.    Discussion, action and decision regarding Town Board meeting schedule for November and December.  Town Board

21.    Consent Agenda: (Approve in one motion.)

A.    Action – approval of Town vouchers.
B.    Action – approval of  Town Board meeting minutes of September 28, 2004
C.    Action – approval of Town Board meeting minutes of October 12, 2004
D.    Action – approval of ambulance billing write offs

22.    Adjournment.

POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX, FLOYD’S ACE HARDWARE, AND CHAMBER OF COMMERCE

SPECIAL NOTE: Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775-727-5107 prior to the meeting.  Assisted listening devices are available at Town Board meetings upon request.

 

 


 

 

Pahrump Town Board Meeting
October 26, 2004 (excerpt)

DISCUSSION, ACTION AND DECISION ON RESOLUTION #2004-12 AUTHORIZING INSTALLMENT PURCHASE AGREEMENT OR MEDIUM TERM OBLIGATION IN THE AMOUNT OF $375,000.00 TO ACQUIRE FIRE PROTECTION EQUIPMENT

Paula Glidden explained that this was discussed and a public hearing was held previously on October 12 concerning this issue.  

Richard Billman Motioned to approve Resolution #2004-12.  Ed Bishop seconded the motion.

Ed Bishop pointed out that not only was there a public hearing but this item was properly noticed and all legal steps have been taken as required up to this point.

Vote passed 5 – 0.  





______________________________________
Edward Bishop, Clerk
Pahrump Town Board

 


 

 

AGENDA ADDENDUM
 
Discussion, action and decision regarding investigation into the release/disclosure of a confidential document and information related to PVFRS union contract/negotiations prior to Town Board vote.  Jeanna Howard
 

POSTED IN THE PAHRUMP TOWN OFFICE, COMMUNITY CENTER, COUNTY COMPLEX AND FLOYD’S ACE HARDWARE.
 
SPECIAL NOTE:  Any member of the public who is disabled and requires accommodations or assistance at this meeting is requested to notify the Pahrump Town Office in writing, or call 775 727-5107 prior to the meeting.  Assisted listening devices are available at Town Board meetings upon request.


 

 


Minutes

PRESENT:
Paula Glidden
Richard Billman
Ed Bishop
Jeanna Howard
Paul Willis

Prior to the Call to Order, the Governor appointed member, Paul Willis, was sworn in as the replacement for Charlotte LeVar.  

CALL TO ORDER

Chairman Paula Glidden called the meeting to order and led in the pledge of allegiance.  Ms. Glidden welcomed Paul Willis to the Town Board and welcomed those in the audience members in attendance.  

DISCUSSION REGARDING AGENDA ITEMS

Paula Glidden said that the agenda addendum would be heard following Item #5 (“Good News”).

There were no other changes to the agenda and no objections to adding the addendum.

ANNOUNCEMENTS

Ed Bishop announced the following:

    Fairgrounds Advisory Board will meet on October 27 at 7:00 p.m. in Room A;
    The Pahrump Town Office will be closed October 29, in recognition of Nevada Day;
Commissioners Cox and Trummell will hold their pre agenda workshop on October 30 at 9:00 a.m. in Room B;
Kiwanis will sponsor Halloween Safe Nite at the Community Center on October 31.  Doors open at 4:00 p.m. until 8:00 p.m.
General Election date is November 2 from 7:00 a.m. until 7:00 p.m.  Check your sample ballot for your polling location or call the County Clerks office;
Public Lands Advisory Board is scheduled to meet on November 3 at 7:00 p.m. in
Room B;
Tourism Advisory Board will meet November 4 at 8:00 a.m. in the Town Annex;
Pahrump Town Board Meeting
October 26, 2004

Nuclear Waste and Environmental Advisory Board will meet November 4 at 7:00 p.m.
In Room A;
Sheriff Tony DeMeo will hold his open forum on November 7 from 1:00 p.m. until 3:00 p.m. in the Hall.

Cora Bishop announced that the Pahrump Valley Republican Women were holding a costume dance at the Community Center on October 29 at 8:00 p.m.  Proceeds from the event will go to their scholarship fund.  Tickets are $13 each.

PUBLIC COMMENT

Garry Warner commented that the new phone system at the Town Office sucks.

“GOOD NEWS”

Chief Scott Lewis announced that Pahrump Valley Fire-Rescue Service (PVFRS) received a $10,000 grant from Bureau of Land Management (BLM) for personnel equipment for wild land fires.

Scott Lewis read a letter from United Blood Services expressing their appreciation for PVFRS involvement in the Guns and Hoses Blood Drive.

Chief Lewis announced that Budget Rental Car donated $1,150 from their sale of vehicles in Pahrump recently.  These funds are to be used exclusively for the purchase of fire equipment as stated by Budget Rental Car.  

Paul Willis announced that Nye County Communities Coalition, in partnership with the Nye County Sheriff’s Office and others, were the recipient of the enforcement of under age drinking laws (UADL) grant in the amount of $390,000 over the next three years.  This is a highly competitive grant focusing on preventative activities in small communities.

DISCUSSION, ACTION AND DECISION REGARDING INVESTIGATION INTO THE REALESE/CLOSURE OF A CONFIDENTIAL DOCUMENT AND INFORMATION RELATED TO PVFRS UNION CONTRACT/NEGOTIATIONS PRIOR TO TOWN BOARD VOTE

Jeanna Howard explained that she received several phone calls regarding concerns of information which the IAFF considers to be of a confidential nature.  Ms. Howard stated that information that was alleged to have been discussed within union negotiations. It is being requested by the IAFF that an investigation take place as to how this information was released from the negotiation session to the public.  Ms. Howard noted that there were no Town Board members that sat in on the negotiations.   Jeanna Howard said she assumed other Board members have been contacted regarding this issue.
Pahrump Town Board Meeting
October 26, 2004

Paula Glidden stated that she was also notified of this and it was her understanding that when negotiations were begun that a confidentiality statement was signed.  Ms. Glidden believes that somehow, this information was let out and feels this should be pursued.

Ed Bishop stated that he was also contacted by the IAFF and some constituents.  Mr. Bishop stated that there needs to be some sort of investigation.  Ed Bishop asked how this can be done.  Mr. Bishop said it was obvious that the Town’s Attorney cannot do this as she was part of the negotiation team.  It was also noted that the District Attorney’s office will not investigate it as they only work on County issues.  Mr. Bishop stated that he believes that the Attorney General’s office will help as the Town of Pahrump is not an incorporated city.  Ed Bishop asked where then does the Town go for this investigation.

Richard Billman noted that the Town has no subpoena power and that no more than two Board members may discuss this and sees that the Board cannot do anything themselves.  Mr. Billman said it was his opinion that the only one that could form any kind of investigation would be the Attorney General’s office.  The Town Board could request of them to look into the matter.  

Paula Glidden agreed with Mr. Billman’s suggestion in that the Town Board is responsible for this information and the confidentiality.  Ms. Glidden said that the Town Board is considered the guardian of the information.  

Ed Bishop asked if along with the Attorney General’s office, the Board would consider contacting the Ethics Board as this could be an ethics issue if the information was from the negotiating team and they all signed the confidentiality agreement.  The Ethics Commission may be able to help if the Attorney General will not.

Richard Billman suggested contacting the Attorney General first.

Paula Glidden commented that they may be able to refer the Town to some other source if they do not want to participate.  Ms. Glidden asked if the Board should assign the Town Manager to get the information and come back to the Town Board.    

Lawrence Baker called a point of order.  Mr. Baker asked if this would fall under the Town Attorney.  Ms. Glidden explained that Ms. Hinds was a part of the negotiating team.  

Paula Glidden explained that she is aware that Dave Richards was also a part of the negotiating team but we need to get the information from the Attorney General.  Ms. Glidden explained that maybe one of the Board members and Mr. Richards would do the contacting of the Attorney General at a mutual time to gather the information.  

Richard Billman Motioned that the Town Board make a request that Ed Bishop and the Town Manager look into allegations of breach of confidentiality in the IAFF negotiations.  Ed Bishop seconded the motion.  
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October 26, 2004

Paul Willis commented that he did not have any information on this matter and did not know anything about this and has not been contacted by anyone.  Mr. Willis stated he would like to see some facts to back up the accusations.  

Jeanna Howard explained that what she is aware of is that there is the contract, the prior contract, there is the current contract that the Board voted on, and there is some information that was turned into the Town Office related to some information that was reported as part of the union contract.  This turned out to be information that was discussed within the negotiations.  Ms. Howard said she would share a copy with Mr. Willis.  Mr. Willis said he is welcoming anyone that had conversations with Ms. Howard to contact him as well.  

Paula Glidden asked if a timeline should be added to the motion.

Richard Billman amended his motion to include that it be brought back at the next meeting.  Ed Bishop seconded the amendment to the motion.  

Vote passed 5 – 0.  

SECOND READING OF AN AMENDMENT TO PAHRUMP TOWN ORDINANCE #45 AUTHORIZING THE FIRE CHIEF TO WRITE BURN VIOLATION CITATIONS

Ed Bishop read the following:

AN ACT AMEDING PTO 45 TO ALLOW THE FIRE CHIEF THE POWER TO ISSUE CITATIONS FOR VIOLATION OF PTO 28; EFFECTIVE DATE, AND OTHER MATTERS PROPERLY REALTING THERETO

There were no comments at this time from the Town Board or members of the public.

DISCUSSION, ACTION AND DECISION ON RESOLUTION #2004-12 AUTHORIZING INSTALLMENT PURCHASE AGREEMENT OR MEDIUM TERM OBLIGATION IN THE AMOUNT OF $375,000.00 TO ACQUIRE FIRE PROTECTION EQUIPMENT

Paula Glidden explained that this was discussed and a public hearing was held previously on October 12 concerning this issue.  

Richard Billman Motioned to approve Resolution #2004-12.  Ed Bishop seconded the motion.

Ed Bishop pointed out that not only was there a public hearing but this item was properly noticed and all legal steps have been taken as required up to this point.

Vote passed 5 – 0.  

Pahrump Town Board Meeting
October 26, 2004

DISCUSSION, ACTION AND DECISION REGARDING BID PROPOSAL FOR ENGINEERING SERVICES FOR SIMKINS PARK

Dave Richards explained that proposals were received coving the scope of work for engineering work at Simkins Park.  The quotes received are as follows:
            Civilwise Services, LLC - $11,500
            Douglas A. Grisham, P.E. - $8,300.
            BBCE Consulting Engineers - $9,350

Mr. Richards noted that all meet the expectations of Town Staff.  Dave Richards recommended the approval of the quote by Douglas A. Grisham, which was the lowest bid, for $8,300.

Ed Bishop Motioned to accept the proposal from Douglas A. Grisham, P.E. in the amount of $8,300.  Jeanna Howard seconded the motion.

Vote passed 5 – 0.

DISCUSSION, ACTIONA AND DECISION REGARDING IMPROVEMEMTS TO PASSIVE PARK AT HONEYSUCKLE

Dave Richards explained that he received a request from Matt Luis, Manager of Buildings and Grounds department, for improvements at Honeysuckle (Passive) Park.  Mr. Richards noted that these improvements include Americans with Disabilities (ADA) improvements, sidewalks, and electric outlets in the pavilion area.  Dave Richards recommended that the Town Board approve this request.  

Richard Billman Motioned to approve the improvements to the Park as indicated.  Ed Bishop seconded the motion.  

Paula Glidden asked if this would include any extra soccer fields.  Matt Luis responded that this is a passive park near the playground between the currently the other ball fields.  Mr. Luis added that this park is getting more and more use with different events.  Matt Luis said the improvements would include widening sidewalks and providing more access for the handicap.  Mr. Luis stated that there have been more requests for power at the pavilion area so the plan is to provide more outlets so lighting can be brought in as needed by the users.  

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING PRESENTATION TO THE TOWN BOARD FROM DEVELOPERS AND MATTERS RELATING THERETO

Ed Bishop stated that he asked that this time be placed on the agenda for consideration by the Town Board due to recent concerns from the public that there have been back door meetings
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October 26, 2004

with developers.  Concerns are that people are not hearing the full story regarding these meetings.  

Ed Bishop Motioned that the Town Board direct staff that from approval of the motion forward that any developer wishing to make a presentation on their projects or to receive Town Board input, be required to do so at a regular scheduled Town Board meeting, or if necessary, a specially scheduled Town Board meeting.  These presentations should be made in front of the full Town Board and posted as required.  Richard Billman seconded the motion.

Paula Glidden stated that she feels this is a great idea.  

Harley Kulkin commented that he felt this was a great idea with the amount of developing going on.  Mr. Kulkin said that it must be hard for a human being to make a personal contact and be 100% in making the right decision.  

Ms. Glidden pointed out that there was a point in Pahrump’s growth in April or May that things got quite chaotic with developers.  Paula Glidden said there has been no formalization on this procedure.  

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING SECURITY EXCHANGES WITH USDA RURAL DEVELOPMENT FOR MEDICS 14 AND 15

Dave Richards explained that Medics 14 and 15 were purchased some time ago with a USDA loan.  The Town is still bound by that loan.  The USDA has requested that if the Town is going to sell those vehicles that there be an exchange of collateral with the two new Quick Response units.  Dave Richards stated that the Town would exchange the titles for the two new units.  The proceeds from the sale of Medics 14 and 15 will be used towards the purchase of the two new Quick Response units.  Mr. Richards recommended that the Town Board approve the exchange.

Richard Billman Motioned to approve the exchange of titles in exchange of collateral.  Paul Willis seconded the motion.

Paul Willis stated that he previously asked if any equipment that the Town still owed on.  Mr. Willis said at that time, no one was aware of it.  

Harley Kulkin commented that he had a few questions.  Mr. Kulkin clarified that apparently the Town received a loan to buy a couple of vehicles.  It appears that before the loan was paid the vehicles were worn out and this seems a bit peculiar.  Harley Kulkin noted that when someone else owns the vehicle they would be the legal owner, in this case USDA.  Mr. Kulkin asked if the vehicles were sold, would the pay off the balance of the loan.  If this is true then the Town would not have to place other vehicles up as security.  If the loan is not settled by the sale of the
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October 26, 2004

vehicles then there seems to be something wrong.  Harley Kulkin said he would like to know more about this.

Richard Billman replied that this has happened to many of the people when trading in a vehicle only to discover the value of the vehicle is less than what is owed on the loan.  Jeanna Howard agreed that this is regular happening with many people.  
Mr. Kulkin asked what was wrong with the vehicles that they are worn out and can they be repaired or parts replaced.  Jeanna Howard noted that this will be a reoccurring problem unless the dynamics change.  Ms. Howard explained that the vehicles are being run into the ground to the point that they are unsafe for transporting patients any longer.  Harley Kulkin asked how much is still owed on the vehicles.

Dave Richards replied that the load was for $460,000 (actually $315,787).  Mr. Richards stated that the ambulances were $150,000 of that amount.  The loan was a package and the ambulance portion cannot be paid off without paying off the entire loan.  Dave Richards noted that there were seven years left of payments on the loan.  The other items included in the package were turnout gear, radio equipment, computers, wild land gear, and fire equipment.  Mr. Richards stated that he needed to be convinced that the vehicles were worn out.  Problems include engines, chassis, transmissions, and patient and driver compartments.  These things are all worn out Mr. Richards explained.  The cost to repair exceeds the value of new vehicles.  That is why they are purchasing other new vehicles that cost less than this type of vehicle.  

Jeanna Howard noted that if the Town had its way it was a package, but the amount of the ambulances has already been paid back to justify paying off the ambulances and USDA should turn the title over to the Town.  It does not work that way and we cannot get title until the loan is completely paid off.  

Richard Billman explained that USDA will exchange titles and the new vehicles which do not have a lien will now have a lien with USDA.  This will leave the Town with titles to old ambulances that the Town can sell.  Paula Glidden noted that it is a good deal for USDA as they are getting titles to newer vehicles than they currently have.  

Paul Willis stated that there have been opportunities to sell these vehicles but the windows of opportunity closed.  

Ed Bishop clarified that the titles for the vehicles will be exchanged and sell Medics 14 and 15.  Mr. Bishop asked if the proceeds of the sale are going to be paid against the loan or will it be spent on something different.

Dave Richards replied that his recommendations it that the proceeds of the sale of the ambulances would go back to the General Fund unless the Town Board wants to apply the sale proceeds to go elsewhere.

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October 26, 2004

Vote passed 5 – 0.  

DISCUSSION, ACTION AND DECISION REGARIDNG SALE OF VEHICLES MEDIC 14 AND MEDIC 15

Dave Richards stated that the Town has advertised for the sale of both these vehicles to the highest bidder.  Mr. Richards said that there were two bids received.  One bid was for $257, the second bid was for $30,100 for both ambulances.  Dave Richards recommended selling both vehicles to for $30,100 to Fire, Etc.

Ed Bishop Motioned to accept the bid from Fire Etc., for Medics 14 and 15 for $30,100 for with the stipulation that the entire amount being applied to the loan.  Jeanna Howard seconded the motion.  

Dave Richards commented that it was his intention to apply the proceeds to the purchase of the new vehicles.  

Ed Bishop asked if it would improve the acquisition if the proceeds were used.  Mr. Richards replied that it would improve the position.  

Paula Glidden asked what the interest rate was on the USDA loan.  Dave Richards replied that it was about 4%.

Ed Bishop withdrew his original motion and Jeanna Howard withdrew her second.

Ed Bishop restated his Motion to accept the bid fro Fire Etc., for both ambulances with the stipulation that the proceeds from Medic 14 go toward the balance of the USDA loan and the proceeds from Medic 15 be applied to the purchase price of two new vehicles.  Richard seconded the motion.

Vote passed 5 – 0.  

TOWN MANAGER’S REPORT

Dave Richards reported that the first page of his report relates to PVFRS issues.

Mr. Richards stated that recently the Town Board approved an amendment to the Room Tax Ordinance for the implementation of RV Parks and this is under review.  Many of the RV park owners were not aware of the ordinance and therefore, a time for notification has been declared.

Dave Richards reported the recent rain caused a scare at the Town Office.  We are waiting for estimates for engineering are being pursued to see what can be done to correct the situation caused by the upgrading of Highway 160.
Pahrump Town Board Meeting
October 26, 2004

Mr. Richards stated that the television translator equipment was in house and the TV station is completing the installation.  The station has insisted on doing the installation.  

Dave Richards reported that the TV station requested a maintenance agreement for the equipment as they consider it a co-ownership situation since they paid for half of the new equipment.  They are currently drafting that agreement and the Town’s Attorney will review the agreement before presenting it to the Town Board.  

Mr. Richards reported that the Malibou Street signs regarding truck traffic have been installed.  Dave Richards said he received his first call regarding trucks on Dandelion.  Mr. Richards stated that the Road Department has been reluctant to use his suggestion of a truck route.  Dave Richards said trucks are not using roads with chip seal in that area.  Paula Glidden suggested placing an item on the next agenda to ask the County for backing on this issue.  

Mr. Richards reported that he attended the Nevada League of Cities Conference October 13-15, in Boulder City.  Dave Richards said he attended the P.O.W.E.R. Orientation program on October 13 and found it to be a meaningful workshop.  

ADVISORY BOARD REPORTS

Ed Bishop asked Paul Willis if had resigned from the PVFRS Task Force.  Mr. Willis said he made his resignation verbally to the Vice Chairman, but not in writing at this time.  Mr. Bishop asked that he follow he resignation up in writing as the Task Force was set up to have no Town Board members as members.

Ed Bishop reported that on October 25 at 6:00 p.m., he came to attend the Parks and Recreation Advisory Board meeting as its liaison.  Mr. Bishop noted that at 6:25 p.m. they still did not have a quorum.  There was no meeting held that day.

Mr. Bishop pointed out that there were some issues voted on during this meeting that were supposed to be discussed at the Parks and Recreation meeting for their approval or disapproval.  Ed Bishop noted that is appears they are having a problem reaching a quorum on the advisory board and asked that the next agenda include an item to dissolve the Parks and Recreation Advisory Board.  It appears they do not hold meetings and when they do they do not accomplish anything.  

Paula Glidden asked if the agenda item could read dissolve and/or combine the advisory board.  Mr. Bishop explained that the previous attempt to combine Public Lands and Parks and Recreation failed.  Ed Bishop asked why that would change now.  Paula Glidden said she feels it is something the Town Board should regulate.  If they do not wish to get along, they need to leave, Ms. Glidden proposed.  Ed Bishop agreed to the wording disband or combine the two advisory boards for the agenda item.

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October 26, 2004

Jeanna Howard asked if there was a quarterly meeting scheduled with the Town Advisory Boards and the Town Boards.  Paula Glidden replied that there would probably not be another until January.  

Jim Petell commented that as Chairman of the Public Lands Advisory Board, he would suggest the combining of the two advisory boards as was attempted previously.  Paula Glidden said that there will be more discussion for the next agenda.  

Paula Glidden asked for an agenda item to assign Paul Willis as liaison to an advisory board(s).  

Paul Willis reported that the PVFRS Task Force is on track to be completed by the November 9 deadline.  The presentation may not be ready on that date Mr. Willis stated as information for the presentation may still be at the gathering stages.  

Jeanna Howard reported that the Fall Festival Executive Board will be meeting on November 8 at 6:30 in the Town Annex to discuss contracts and dates for the 2005 event.  There is a conflict of availability of some of the main vendors related to carnival and parade.

Ms. Howard reported that the Regional Planning Commission (RPC) is facing challenges with regard to zoning and they are forwarding the majority of them to the County Commissioners as there is no procedure in place for the RPC to address these zone changes at this point.  

DISCUSSION, ACTIONA ND DECISION REGARDING FALL FESTIVA BOARD MEMBERS ATTENDING THE INTERNATIONAL ASSOCIATION OF FAIRS AND EXPOSITIONS ANNUAL CONVENTION IN LAS VEGAS NOVEMBER 29 – DECEMBER 2, 2004

Jeanna Howard explained that this convention encompasses all aspects of fairs, vendor, carnival, parade, publicity, grants, funding and entertainment.  Ms. Howard said she felt it was imperative that the chairman of each committee attend this convention.  

Mr. Bishop pointed out that the cost is $295 per person as it is past the deadline for early registration discounts.  

Ms. Howard stated that those interested in attending were the Chairman of the Rodeo, Vendor, Carnival and Entertainment, a total of four people.  Jeanna Howard noted that the funding would come from the Fall Festival General Fund.  

Jeanna Howard Motioned to approve up to four Chairman of the Fall Festival Executive Board to attend at a rate of $295.  Ed Bishop seconded the motion for discussion.

Mr. Bishop stated that he has heard that there are chairman of various committees of the Fall Festival that would not be returning next year for various reasons.  Ms. Howard replied that she
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has addressed this issue and there is only one chairman not returning and is not one of those requesting to attend this event.  

Paula Glidden commented about that all involved are a group of incredible people and this could be an added benefit and provide a spark to those who have worked so hard to make this a great event.  

Ed Bishop agreed that there were many good aspects about attending the convention.  Mr. Bishop wanted to assure the Board that those attending this convention would be returning for Fall Festival 2005.  Jeanna Howard noted that this will be discussed at the next Executive Fall Festival meeting.  Currently there are two Chairmen that will not be returning next year.  

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING STOCK CONTRACTOR FOR FALL FESTIVAL 2005 RODEO

Bill Maddox, Rodeo Committee Chairman, explained that this has been discussed with the Town Manager and the only change to the rodeo contract for the stock provider is that the specialty act will be dropped.  The Rodeo Committee will be hiring its own specialty act, as there were many complaints on the announcer and the specialty act.  Mr. Maddox stated that the dollar amount on the contract will remain the same due to the rise in fuel costs.  Bill Maddox noted that in lieu of getting the dates of the festival changed at the next Executive meeting he would ask the Board to approve the extension of the contract with Bar T Rodeo Company.

Richard Billman Motioned to extend the contract with Bar T Rodeo.  Paul Willis seconded the motion.  

Jeanna Howard pointed out that the vote of the Board is appreciated to move on to the financial aspect.  The only change within the contract will be contingent on the Executive Board’s formal vote on the selection of the dates.  Ms. Howard noted that there is discussion to move the dates to a week earlier due to logistics and availability of some of the large contractors.  The new dates would be September 30, October 1, and October 2, 2005.  

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING SPECIALITY ACT CONTRACT FOR FALL FESTIVAL 2005 RODEO

Bill Maddox noted that the specialty act they are seeking has been at the Fall Festival Rodeo previously, John Payne, the One-Arm-Bandit, and was well received.  Mr. Maddox stated that if the rodeo is held on the September 30, October 1 and 2 dates a contract for $4,000 can be realized.  This is approximately $2,000 less than his usual fees.  The contract would also include
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a room for five nights and 10 bales of hay for his livestock.  Bill Maddox strongly recommended that this contract be honored.

Jeanna Howard clarified that the contract includes a room for five nights.  Mr. Maddox explained that he comes in from California and will arrive a few days early.  Bill Maddox said he would expect to receive good rates at the Pahrump Nugget.  Ms. Howard asked if the contract calls for a $1,000 deposit upon signing of the contract which would be eleven months prior to his performance.  Mr. Maddox said he believes that that might be negotiated.  

Ed Bishop Motioned to accept the contract with the One-Arm-Bandit for $4,000, one hotel room and hay for his livestock.  Richard Billman seconded the motion.  

Paula Glidden said that the dates would be confirmed and be sure those dates are set.

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING RODEO COMMITTEE MEMBERS ATTENDING CONVENTION IN LAS VEGAS

Bill Maddox explained that this is the Profession Rodeo Cowboys Association (PRCA) convention.  The duration is four days beginning December 1.  Mr. Maddox noted that there are many seminars, national sponsors, and information regarding putting on a rodeo.  There will be contract acts such as announcers, etc. for future planning.  Bill Maddox suggested that this would be a good event for members of the Rodeo Committee to attend.  Mr. Maddox stated that the money would come from Fall Festival money.  Bill Maddox stated that the Fall Festival Executive Committee approved up to seven members to attend.  The cost is $120 for the first member and $110 for each thereafter.  The total would be $780.  The deadline is November 8, for submission of registration.  

Jeanna Howard asked how many members were originally requested to attend this convention.  Mr. Maddox replied that they wanted ten to attend but approved seven.  Bill Maddox noted that this would be beneficial to the committee as they will learn more about putting on a rodeo to make it better than it was this year.  

Ed Bishop asked if the total included 7 people including Mr. Maddox.  Bill Maddox replied that it would be seven including him.  Mr. Bishop noted that there were eight names listed in the back up.  Mr. Maddox noted that Marilyn Maddox paid for her own registration.  Bill Maddox stated that the already wrote a check to the Festival Committee.  

Mr. Bishop asked if the seven other people are all members of the Rodeo Committee.  Bill Maddox replied that they are all working members of the committee.   Ed Bishop said that he noted that there were several members with the same last name.  Mr. Maddox explained that

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there are several members of the McCaslin family that are members of the committee and they are very involved.  

Richard Billman Motioned to approve seven members to the PRCA convention in Las Vegas.  Jeanna Howard seconded the motion.  

Vote passed 5 – 0.

DISCUSSION, ACTION AND DECISION REGARDING TOURISM – ROOM TAX GRANT FOR UP TO $5,000 TO ADVERTISE THE WORLD FINALS PROFESSIONAL ARMED FORCES RODEO TO BE HELD IN PAHRUMP NOVEMBER 12-14-2004

Garret McCaslin explained the Rocking M Rodeo produces rodeos and stocks rodeos in Pahrump and have been for 8 years.  Mr. McCaslin said he has been working on bringing the World Final Armed Forces Rodeo to Pahrump and asked the Tourism Advisory Board for help with the advertising.  Mr. McCaslin said he is predicting to use approximately $4,000 on radio and more in print advertising.  Garret McCaslin stated that this event will grow as the forces return home from serving their country and will grow each and every year.

Paula Glidden commented that she was present at the Tourism meeting and it was their pleasure to put this money into this event as it not only gives recognition to Pahrump but it will get the rodeo away from Texas to get more people in Pahrump for events such as this.  Garret McCaslin stated that this is the finals for the tour and cowboys will begin arriving as early as Wednesday before the event and will stay until the event is over Sunday.  Paula Glidden pointed out that this is a world wide event as well and will be advertising for Pahrump.  Mr. McCaslin noted that a very popular bullfighter will also be hand which will provide more national coverage by his presence.  

Richard Billman clarified that the break down of expenses provided in the back up was suggestive and not in concrete.  Garret McCaslin confirmed that and explained his experiences with advertising.    

Paula Glidden mentioned that Mr. McCaslin would be reporting back to the Tourism Advisory Board regarding his type of advertising.  

Jeanna Howard Motioned to approve $5,000 to support the World Finals Professional Armed Forces Rodeo for media advertising from Tourism Room Tax funds.  Richard Billman seconded the motion.

Vote passed 5 – 0.



Pahrump Town Board Meeting
October 26, 2004

DISCUSSION, ACTION AND DECISION REGARDING TOWN BOARD MEETING SCHEDULE FOR NOVEMBER AND DECEMBER

Dave Richards stated that he does not have a plan and was told that the Town Board, on occasion, has not met for the second meeting in November or December.  Mr. Richards said this is on the agenda to see what the Town Board wishes are.

Ed Bishop commented that due to the holiday season, the second meeting in November is scheduled for the Tuesday immediately before Thanksgiving, and the second meeting in December is following the week between Christmas and New Years.  

Ed Bishop Motioned not to hold meetings on these two meeting days (November 23 and December 28.)  Richard Billman seconded the motion.

Vote passed 5 – 0.  

CONSENT AGENDA

A.    Action – approval of Town vouchers
B.    Action – approval of Town Board meeting minutes of September 28, 2004
C.    Action – approval of Town Board meeting minutes of October 12, 2004
D.    Action – approval of ambulance billing write offs

Paul Willis Motioned to approve items A and D.  Richard Billman seconded the motion.

Vote passed 5 – 0.

Ed Bishop Motioned to approve items B and C.  Richard Billman seconded the motion.

Vote passed 4 – 0 – 1.  Paul Willis abstained from this vote as he was not on the Town Board prior to this meeting.

ADJOURNMENT

Paula Glidden adjourned the meeting.  


Respectfully submitted,


Ed Bishop, Clerk


Pahrump Town Board Meeting
October 26, 2004

cc:    Town Clerk                    
    Nye County Treasurer                
    Town Board                    
    Nye County Planning            
    Nye County Commissioners            
            Nye County Clerk                       
            Cristina Hinds
            Dan McArthur

                                                                  
/cw

 


Backup

There is no backup posted for this meeting.